Corporate Events & Experiences Planner

CES CarMax Enterprise Services, LLC; United States; On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Sick leave

Vacation time

Holiday pay

Paid time off

Job summary

CarMax Home Office in Richmond, VA seeks an Event Planner to translate ideas into engaging experiences. You will partner with the Events Manager and cross-functional teams to plan and execute company events reflecting CarMax’s culture and values.

The role focuses on coordinating logistics, timelines, and budgets, supporting vendors, invitations, registration, and day-of execution. A detail-oriented, service-minded professional thrives here.

Qualifications

• Bachelor’s degree in Marketing, Communications, Hospitality, Business, or related field or equivalent combination of education and experience
• 0–2 years of experience in event coordination or related area
• Strong organizational skills with excellent attention to detail and follow-through
• Demonstrated ability to coordinate multiple tasks, deadlines, and priorities in a fast-paced environment
• Comfort using spreadsheets and digital tools to organize information and maintain accurate records
• Strong customer service and interpersonal skills
• Clear written and verbal communication skills
• Ability to collaborate with associates, internal partners, and external vendors
• Ability to travel overnight and work occasional evenings or weekends in support of events

Responsibilities

• Support company events from planning through completion, coordinating logistics, timelines, vendors, facilities, communications, volunteers, and day-of event needs
• Maintain the details and tools that keep events on track using AI, spreadsheets, timelines, databases, and project management tools
• Coordinate event logistics
• Track event budgets and expenses with accurate records
• Partner with internal teams to coordinate event communications, invitations, registration information, and marketing collateral
• Support vendor coordination and serve as a point of contact for assigned event needs
• Maintain event calendars, databases, checklists, templates, and project documentation
• Support day-of event execution and ensure a seamless associate and guest experience
• Respond to associates, leaders, vendors, and partners with timely, hospitality-forward service
• Capture post-event feedback and identify opportunities to improve future events

Skills

Strong organizational skills

Attention to detail

Communication skills

Customer service

Travel availability

Education

Bachelor’s degree in Marketing, Communications, Hospitality, Business

Tools

Spreadsheets

Project management tools

Databases

Job description

CarMax Home Office in Richmond, VA seeks an Event Planner to translate ideas into engaging experiences. You will partner with the Events Manager and cross-functional teams to plan and execute company events reflecting CarMax’s culture and values.

The role focuses on coordinating logistics, timelines, and budgets, supporting vendors, invitations, registration, and day-of execution. A detail-oriented, service-minded professional thrives here.