Event Operations & Sponsorship Lead

Optica; Washington (District of Columbia); On-site; USD 65,000 - 80,000; Full time

Job summary

Optica is seeking an Operations Logistics Coordinator / Specialist to provide year-round operational support for OFC and Optica congresses and meetings. You will coordinate sponsorship fulfillment, exhibitor services, and cross-functional execution across nine major events, protecting over $17.2 million in annual program revenue by ensuring deadlines and logistics are met.

The role emphasizes proactive communication with sponsors, meticulous tracking, and on-site support to ensure seamless event

Qualifications

• Bachelor's degree required.
• 2-5 years experience in event operations, exhibit management, sponsorship fulfillment, customer service, conference logistics, or related field.

Responsibilities

• Coordinate sponsorship fulfillment across OFC and Optica events.
• Manage exhibitor services and deadlines, tracking deliverables and status.
• Provide on-site support, vendor coordination, and cross-team communication.
• Prepare weekly operational updates for internal teams.
• Maintain accurate records for sponsorships, room assignments, and approvals.

Skills

Detail-oriented

Communication skills

Microsoft Office

Project coordination

Education

Bachelor's degree

Tools

Excel

Event management software

Job description

Optica is seeking an Operations Logistics Coordinator / Specialist to provide year-round operational support for OFC and Optica congresses and meetings. You will coordinate sponsorship fulfillment, exhibitor services, and cross-functional execution across nine major events, protecting over $17.2 million in annual program revenue by ensuring deadlines and logistics are met.

The role emphasizes proactive communication with sponsors, meticulous tracking, and on-site support to ensure seamless event