Strategic Event Architect — Planning, Ops & Engagement

Optimum; Bethpage (NY); On-site; USD 64,000 - 106,000; Full time

Job summary

Optimum is seeking an Event Planning & Operations Specialist to lead planning, execution, and optimization of enterprise, executive, employee and customer-facing events. Reporting to the Director of Event Planning, you will manage the full lifecycle and drive attendee experiences.

The ideal candidate is highly organized, detail-oriented, and adept at coordinating vendors, budgets, and communications. This role requires collaboration across teams, strong project management, and flexibility to

Qualifications

• Bachelor's degree in Event Management, Hospitality, Communications, Marketing, Business or related field.
• 2-4 years of corporate event planning or hospitality experience.
• Experience supporting executive, employee and customer events.
• Advanced proficiency in Microsoft Office Suite.
• Experience with event registration platforms such as Cvent.
• Strong project management and organizational skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities while maintaining exceptional attention to detail.
• Strong adaptability and willingness to support broader Corporate Services operations and provide backup coverage across department functions as business needs evolve.
• Demonstrated ability to quickly learn new technologies, systems and business processes to support a variety of enterprise, executive, employee and customer-facing initiatives.

Responsibilities

• Plan and execute employee and mid-size corporate events; support enterprise, customer and executive-level programs in partnership with senior event leadership.
• Support all phases of the event lifecycle from intake through post-event reporting.
• Develop event timelines, project plans and execution schedules.
• Coordinate venue sourcing, audiovisual production, food and beverage, transportation, accommodations and onsite logistics.
• Execute flawless onsite event delivery while proactively resolving issues and mitigating risk.
• Partner with internal stakeholders to gather event requirements, assist in developing event solutions, and contribute to event strategy that align with business goals.
• Provide exceptional customer service and planning support throughout the event lifecycle.
• Facilitate planning meetings and maintain consistent communication with clients and attendees.
• Create and manage registration websites, attendee communications and reporting using event management platforms.
• Maintain event databases, dashboards, and planning tools.
• Analyze attendance, engagement, and feedback metrics to identify trends and opportunities.
• Support implementation of automation and technology solutions that improve efficiency.
• Compile post-event reports and summarize attendance, engagement and feedback results.

Skills

Project management

Organizational skills

Written and verbal communication

Attention to detail

Adaptability

Multitasking

Travel readiness

Education

Bachelor's degree in Event Management, Hospitality, Communications, Marketing, Business or related field

Tools

Cvent

Microsoft Office

Job description

Optimum is seeking an Event Planning & Operations Specialist to lead planning, execution, and optimization of enterprise, executive, employee and customer-facing events. Reporting to the Director of Event Planning, you will manage the full lifecycle and drive attendee experiences.

The ideal candidate is highly organized, detail-oriented, and adept at coordinating vendors, budgets, and communications. This role requires collaboration across teams, strong project management, and flexibility to