Event Operations & Sponsorship Coordinator

Optica; Washington (District of Columbia); On-site; USD 58,000 - 63,000; Full time

Job summary

Optica is seeking an Operations Logistics Coordinator in Washington, DC for year-round operational support across OFC and Optica congresses. You will coordinate sponsorship fulfillment, exhibitor services, and meeting logistics, ensuring contractual commitments and deadlines are met while maintaining high touch sponsor communication and on-site execution.

Requires a Bachelor's degree and 2-5 years in event operations or related fields, with experience coordinating with venues, production

Qualifications

• Bachelor's degree required.
• 2-5 years experience in event operations, exhibit management, sponsorship fulfillment, customer service, conference logistics, or a related field.
• Experience supporting large conferences, trade shows, scientific or professional association events, or complex sponsorship programs. (Preferred)
• Experience coordinating with venues, general service contractors, production vendors, registration partners, or audiovisual providers. (Preferred)
• Experience working with international exhibitors, sponsors, customers, or vendors. (Preferred)

Responsibilities

• Manage sponsorship fulfillment, exhibitor service, and event logistics for multiple portfolios.
• Serve as the primary operational contact for sponsors, tracking assets and deadlines.
• Review assets for format, brand compliance, and production readiness.
• Coordinate with internal teams, venues, and external vendors on deliverables.
• Track approvals and provide status reports; escalate delays as needed.
• Maintain proactive communication with sponsors throughout fulfillment cycles.
• Maintain tracking systems for deliverables and room activity.
• Prepare weekly operational updates for cross-functional teams.
• Provide on-site support and issue resolution during events.

Skills

Detail‑oriented

Written & Verbal Communication

Organizational skills

Deadline-driven

Travel ability

Education

Bachelor's degree

Job description

Optica is seeking an Operations Logistics Coordinator in Washington, DC for year-round operational support across OFC and Optica congresses. You will coordinate sponsorship fulfillment, exhibitor services, and meeting logistics, ensuring contractual commitments and deadlines are met while maintaining high touch sponsor communication and on-site execution.

Requires a Bachelor's degree and 2-5 years in event operations or related fields, with experience coordinating with venues, production