Event Operations & Logistics Coordinator

Proper Catering and Events; Texas; On-site; USD 21,000 - 39,000; Full time

Job summary

Proper Catering and Events is seeking an Event Operations & Logistics Coordinator to manage packing, prep, and return processes for catered events. You will handle inventory, vehicle upkeep, rental coordination, and post‑event duties to ensure everything is ready for the next event.

The role requires strong organizational skills, attention to detail, and the ability to lift up to 50 lbs. Flexible hours, including evenings and weekends, are expected as events demand.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to think ahead and solve problems before they occur.
• Ability to lift and move event equipment up to 50 lbs.
• Valid driver’s license with clean driving record.

Responsibilities

• Oversee packing and preparation for each event, including buffet setups, rentals, serviceware, linens, and décor.
• Verify packing lists are complete before departure.
• Coordinate with culinary and service teams to prevent issues.
• Manage company vehicles: fueling, maintenance, cleanliness, and servicing schedules.
• Coordinate pickup/return of rentals and ensure items are clean and returned in good condition.
• Monitor inventory of event essentials and place orders as needed.
• Oversee post‑event unloading, cleaning, and storage of equipment and supplies.
• Report damaged or missing items promptly.

Job description

Seeking a highly organized, proactive, and detail-oriented Event Operations & Logistics Coordinator to oversee the preparation, packing, and return process for all catered events. This role ensures that every event is fully equipped with the required items for buffets, food displays, rentals, and service. The position also includes managing company vehicles, maintaining inventory, handling rental pick-ups and returns, and ensuring our warehouse and equipment remain in top condition.

Key Responsibilities

• Event Packing & Preparation:
• Proactively organize and pack all items required for each event, including buffet setups, food display materials, rentals, serviceware, linens, and décor.
• Verify that event packing lists are complete and accurate prior to departure.
• Communicate with the culinary and service teams to anticipate and resolve potential issues before they arise.
• Vehicle Management:
• Maintain company vehicles, including fueling, inspections, scheduled maintenance, and cleanliness.
• Track and schedule regular servicing and repairs as needed.
• Ensure vehicles are loaded safely and efficiently for event transport.
• Rental & Equipment Coordination:
• Pick up and return rentals or equipment from local rental companies as needed.
• Ensure all rental items are returned in a timely manner, clean, and in the condition received.
• Maintain positive relationships with rental vendors and address any concerns proactively.
• Inventory & Supply Management:
• Monitor and maintain inventory of event essentials (e.g., cups, napkins, to-go boxes, serving utensils).
• Anticipate supply needs and place orders in advance to ensure readiness for upcoming events.
• Organize storage areas for optimal accessibility and cleanliness.
• Post-Event Duties:
• Oversee unloading and cleaning of all returned items after events.
• Ensure equipment, rentals, and supplies are cleaned, organized, and stored properly.
• Report and track any damaged or missing items promptly.

Qualifications

• Previous experience in catering, event operations, or warehouse logistics preferred.
• Strong organizational skills, attention to detail, and the ability to think ahead and solve problems before they occur.
• Ability to lift and move event equipment (up to 50 lbs) and work on your feet for extended periods.
• Valid driver’s license with a clean driving record.
• Reliable, punctual, and able to work flexible hours, including evenings and weekends.
• Proficient in basic inventory tracking and comfortable using packing lists.

Compensation & Benefits

• Competitive hourly wage or salary based on experience.