Event Operations Coordinator

Themuseumofscience; Boston (MA); On-site; USD 28,000 - 29,000; Part time

Job summary

The Museum of Science in Boston is seeking an Event Coordinator to support events sold and coordinated by the ESSO department. You will help ensure client expectations are met and comply with museum policies, with clear post-event documentation.

Shifts vary with the event calendar, including days, evenings, weekends, and occasional holidays. Strong communication, problem-solving, and the ability to stay calm under pressure are essential.

Qualifications

• HS Diploma or equivalent.
• 1 year or more of event coordination experience.
• Demonstrated problem-solving skills.
• Demonstrated verbal & written communication skills.
• Ability to remain calm in challenging situations.

Responsibilities

• Support Event Operations: Works as a contributing team member, under the on-site direction & guidance of the Lead Function Coordinator.
• Prepare Event Spaces: Sets necessary signage, parking validator, coat check tags (as needed), etc.
• Confirm Event Setups: Helps confirm accurate set-ups (floorplans - tables/chairs, AV, etc.).
• Monitor Event Execution: Stays proactive & vigilant throughout the event to communicate problems to the Lead.
• Support Guest Safety: Oversees arrival, movement & departure of guests to ensure safety.
• Document Event Outcomes: Ensures clear/concise event documentation post-event.

Skills

Verbal communication

Written communication

Problem solving

Calm under pressure

Education

HS Diploma

Job description

The Museum of Science in Boston is seeking an Event Coordinator to support events sold and coordinated by the ESSO department. You will help ensure client expectations are met and comply with museum policies, with clear post-event documentation.

Shifts vary with the event calendar, including days, evenings, weekends, and occasional holidays. Strong communication, problem-solving, and the ability to stay calm under pressure are essential.