Event Operations Assistant (Student)

American University; Washington (Washington County); On-site; USD 21,000 - 28,000; Part time

Job summary

American University is seeking a Student Operations Assistant in the Office of Special Events to provide administrative and event support. The role works under the Director and Assistant Director, assisting with event prep, day-of operations, and post-event follow-up to gain hands-on experience in event management.

The position handles event logistics, maintains materials, prepares communications and documents, and delivers excellent customer service to campus partners and guests.

Responsibilities

• Assist with event logistics and on-site operations
• Maintain event materials and prepare communications/documents
• Track and reconcile budgets, coordinate vendors and resources
• Provide excellent customer service to campus partners and guests

Job description

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community.

This position is available only to enrolled American University students.

Most student positions at American University are eligible to use Federal Work Study (FWS) awards, with a few exceptions. FWS funds cannot be applied to janitorial, construction, partisan or sectarian positions. For information or questions regarding FWS funds, please contact American University’s Office of Financial Aid.

Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log intoyour employee Workday accountand select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process.

Department:

University Special Events

Time Type:

Part time

FLSA Status:

Non-Exempt

Job Description:

Summary:

The Office of Special Events is a collaborative team that plans and supports a wide range of campus-wide and AU House events, including academic ceremonies, university-wide events, and presidential initiatives.

The Student Operations Assistant provides administrative and event support to the Office of Special Events. Working under the direction of the Director and Assistant Director of Special Events, this position assists with event preparation, event-day operations, and post-event follow-up while gaining hands-on experience in event management.

This role supports the day-to-day operations of the office by assisting with event logistics, maintaining event materials, preparing communications and event documents, and providing excellent customer service to campus partners and guests.

This position supports events, provides administrative support also responsible for budgetary management needing to perform duties such as tracking and reconciling complex budgets, vendor management, ROI tracking, and coordinating and activating institutional resources when appropriate.This dynamic position also has the opportunity to perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties logically related to the position.

This position will assist the Director of Special Events and the Assistant Director of Special Events in executing event strategies for the division.

Essential Functions:

1.) Administrative Support

• Monitor and respond to department email accounts by routing inquiries to the appropriate staff member and assisting with routine communications as directed.

• Manage and track event budgets, reconcile expenses, and submit