Event Marketing & Sales Manager

General Motors; Seattle (WA); On-site; USD 48,000 - 68,000; Full time

Job summary

Vine Hospitality in Seattle is seeking an Events Sales Coordinator to drive direct sales, manage lead assignments, assist with reservation processes, and generate BEOs and contracts. You will bill accurately and coordinate with Sales, F&B, Ops, and Administrative teams to fulfill commitments.

The role requires strong organizational and communication skills, experience with vendor coordination and Tripleseat, and the ability to manage multiple events while maintaining high standards of service.

Qualifications

• Bachelor’s degree or equivalent work experience is required.
• 2–4 years of related experience in events or hospitality.
• Harassment Training Certification (CA), Food Handlers Card, Responsible Beverage Service Certification (CA) may be required.

Responsibilities

• Support Event Sales and cover site visits and time off.
• Handle inbound calls for Sales and filter accordingly.
• Coordinate event details with Sales, F&B, Ops, and Admin after sale is finalized.
• Upload menus, floorplans, orders, and menu cards by deadlines.
• Coordinate with approved third‑party vendors for orders and deliveries.
• Develop knowledge of product offerings, pricing, and scripting.
• Serve as the expert for guest requests and ensure operations can fulfill commitments.
• Coordinate all components of the event including final guest counts and entertainment.
• Drive incremental revenue through upsells and accurately mark up invoices from vendors.
• Communicate with General Managers and Operations to reflect client vision in notes.
• Assist account managers with questions related to events and floor plans.
• Document guest interactions in Tripleseat with detailed notes.
• Lead weekly virtual BEO meetings and attend management meetings as requested.
• Ensure guests are billed correctly according to contracts.
• Maintain organization and up‑to‑date competitive analysis of region.
• Handle special projects and smaller event sales and execution.

Skills

Exceptional organizational skills

Professionalism

Independent work

Research and analytical skills

Problem-solving

Detail-oriented

Verbal and written communication

Time management

Invoice processing

Government contracts knowledge

Familiarity with accounting procedures

MS Excel

MS Word

Education

Bachelor’s degree or equivalent work experience

2-4 years of related experience

Tools

MS Excel

MS Word

TripleSeat

Job description

Vine Hospitality in Seattle is seeking an Events Sales Coordinator to drive direct sales, manage lead assignments, assist with reservation processes, and generate BEOs and contracts. You will bill accurately and coordinate with Sales, F&B, Ops, and Administrative teams to fulfill commitments.

The role requires strong organizational and communication skills, experience with vendor coordination and Tripleseat, and the ability to manage multiple events while maintaining high standards of service.