Event Manager (Incentive Travel)

Event Connections Group; Severna Park (MD); On-site; USD 40,000 - 45,000; Full time

Job summary

Event Connections Group, a high-end boutique events agency, is seeking an Event Manager to lead travel incentive programs and events. The ideal candidate has at least 5 years of experience and a college degree, with strong project management skills to oversee logistics and collaborate effectively with clients. This role demands creativity, attention to detail, and a service-oriented attitude, with a preference for in-office work in Severna Park, MD.

Qualifications

• Minimum 5 years’ experience in incentive/meeting industry.
• Strong proficiency with Google Suite and Microsoft Office Suite.
• Experience with Event Management Software and Mobile Event App creation.

Responsibilities

• Lead multiple client programs managing all event logistics (25-700 attendees).
• Collaborate with Registration Manager on event deliverables and services.
• Post-program: reconcile vendor bills and finalize event budget.

Skills

Project Management

Problem Solving

Creativity

Detail Orientation

Communication

Education

College degree

Tools

Google Suite

Microsoft Office Suite

Event Management Software

Job description

Position Opening: Event Manager (Incentive Travel)

Event Connections Group (ECG) is a high-end boutique events agency located in the Baltimore- Washington metropolitan area, which specializes in aligning their clients to the most appropriate resources for high-touch, results-focused events. ECG specializes in travel incentive programs, customer events, sales and business meetings and high profile donor events.

ECG is currently looking for an experienced Event Manager with a proven ability to develop and deliver on executing travel incentive programs and meetings. Certified Meeting Professional (CMP) designation is preferred. Our ECG culture is made up of team members who are detail oriented, self-starters, service focused and work collaboratively in a team environment. Solving problems, being creative and managing logistics with a positive attitude is our team’s daily mantra.

Key Responsibilities:

Project Management

Lead multiple client programs managing all event logistics (25-700 attendees) including:

• Budget
• Timeline
• Hotel: rooming lists, room blocks, banquet event orders, audio visual requirements,roomdeliveries,arrivalanddepartureprocedures, registration/hospitality setup, onsite activities, pre-con meeting
• Air Travel: liaise with agency to secure flight manifests booked by agency
• Printing and Creative: design, signage, and collateral production
• Gifting: room gift/giveaway orders and international shipping
• Develop agenda and meeting recap
• Create concept proposals/outlines
• Post-program: reconcile all vendor bills, and finalize event budget and actual expenditure
• Event debrief and analysis

Attendee Registration

Collaborate with Registration Manager on the following program related deliverables/services:

• Development, deployment and management of event website and registration platform
• Registration and data management to include:
• Creating emails and communications
• Oversee management of attendee inquiries & track changes
• Management of attendee extension requests with client, hotel and air partner
• Air block management and air reservation support in liaison with air partner
• Generating Arrival & Departure Manifests
• Activity registration management: capacities, minimums and maximums

-Provision of list and reports (registration, air, hotel, vendors, etc.)

• Onsite registration preparations including print materials, welcome packets, giveaways, seating charts, staff binders and name badges.
• Post-Program: Provision all final attendee registration reports, final air manifest, final activity manifests and reconcile associated vendor bills

Qualifications (computer & communication skills):

• Strong proficiency with Google Suite and Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Experience with Event Management Software.
• Experience with Mobile Event App creation and promotion.

Education and/or Experience:

• College degree is required.
• Minimum 5 years’ experience in incentive/meeting industry.

Location:

• In office work at our Severna Park, MD location is preferred however possible for hybrid/remote.

Travel Required:

• Ability and willingness to travel up to 15% of time.
• During the onsite execution of meetings, early morning and evening hours as well as weekends may be required. During high volume planning periods, longer hours may be required.
• Along with your complete resume, please send your salary requirements to

[e-mail] .

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Events Services

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