Administrative Assistant - Meeting/Event Coordinator

Northpointe Staffing Professionals; Utah; Remote; USD 10,000 - 60,000; Full time

Job summary

Northpointe Staffing Professionals is seeking an Administrative Assistant - Meeting/Event Coordinator to support various operational tasks in a remote role, primarily focused on event coordination. Candidates will work closely with sales teams and manage databases, ensuring compliance and successful execution of events while adhering to confidentiality standards.

Qualifications

• Entry level position in administrative tasks.
• Ability to manage emails effectively.
• Familiarity with HIPAA guidelines.

Responsibilities

• Manage promotional educational programs and database.
• Handle audience and virtual attendee management.
• Ensure accurate speaker expense processing.

Job description

Administrative Assistant - Meeting/Event Coordinator

Administrative Assistant - Meeting/Event Coordinator

2 days ago Be among the first 25 applicants

Direct message the job poster from Northpointe Staffing Professionals

Job Overview:

*Possible temp to hire opportunity

Remote Opportunity supporting CT, MT and PT work hours.

• Database management - manage promotional educational programs within the proprietary system
• Audience Management – review and process customers' attendance roster
• Virtual Attendee Management – review and upload attendee reports
• Adhere to HIPPA guidelines for patient events
• Review and process speaker expenses, uploading final expenses to the database ensuring that the expense stays within each customer's Travel & Expense Guidelines.
• Run daily reports for the distribution of tasks for the day/week.
• Frequent daily communication with sales representatives and speakers as needed
• Ensure all program documents are complete and accurate
• Work closely with other team members to ensure successful execution of meetings
• Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property)
• Effectively manage various tasks with high volumes while also responding to emails and phone calls
• Manage and monitor emails with volumes of 75-125 total emails daily. (# may change depending on customer size)
• Cover after-hours phone line 5 pm-midnight on a rotated basis (weeks selected by the coordinator)

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Other

Job function

• Job function

  Administrative

• Industries

  Events Services

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