Event Manager - Catering & Cultural Center

Lancer Hospitality; Newark (NJ); On-site; USD 72,000 - 98,000; Full time

Benefits offered by this job

Medical (FT Employees)

Vision

UNUM offering for A,C,HI

Discount Program

Commuter Benefits

EAP

401k

Sick Time

Holiday Pay (9 paid holidays)

Tuition Reimbursement (FT Employees)

Paid Time Off

Job summary

Constellation Culinay Group in Newark, NJ, seeks an experienced event manager to plan, direct, and coordinate catered events. You will assist in menu item selection, schedule staff, arrange facilities or equipment, and relay client needs to senior leadership to support sales goals.

This role operates in an exciting cultural center with multiple food and beverage operations, offering hands-on event execution, staff leadership, and client relationship development.

Qualifications

• 2 years of catering/food-beverage and/or administrative/event experience.
• Very organized
• Able to work independently and make the right decisions for the business
• Basic PC knowledge and comprehension (Word & Excel)
• Basic math knowledge and comprehension (addition, subtraction, multiplication, division, fractions, and percentages)

Responsibilities

• Ensuring all event information in CaterXpert from the sales team is up to date and fully detailed prior to event/deadlines.
• Review event floorplans, day of supervisor packets, pack lists and rental equipment to ensure all information is current and correctly distributed.
• Responsible for communicating SCG procedures, standards and expectations to all event staff when on-site. They will be responsible for communicating all pertinent event information to the culinary and operations teams and for completing the day of supervisor packet for use on site.
• Assisting in the setup and execution of events
• Ensure that event rentals have scheduled deliveries and pickups that are convenient for specialist or venue manager
• Maintain calendar of events through Outlook and attend all necessary event meetings and conference calls.
• Communicate with sales, culinary and booking staff, as needed, to ensure understanding of menus and client needs
• Responsible for the collection and submission of all payments and deposits as it relates to contracted events. They are responsible for ensuring that these payments are on time and responsible for reviewing the weekly AR report and correcting any discrepancies and/or collecting any late payments.
• Responsible for nimble trouble shooting and determining the best judgment calls when a quick decision needs to be made.
• Managing a staff, holding them accountable for their work and disciplining as needed.
• Follow up with photographer’s post event to request event photos
• Act as first point of contact for general leads and gather as much detailed information as needed
• Process event closeouts on following day of each event
• Send out nightly event reminders to internal staff

Skills

Catering experience

Administrative skills

Event coordination

Microsoft Word

Microsoft Excel

Calendar management

Education

Bachelor’s Degree in Management

Tools

Outlook

Job description

Constellation Culinay Group in Newark, NJ, seeks an experienced event manager to plan, direct, and coordinate catered events. You will assist in menu item selection, schedule staff, arrange facilities or equipment, and relay client needs to senior leadership to support sales goals.

This role operates in an exciting cultural center with multiple food and beverage operations, offering hands-on event execution, staff leadership, and client relationship development.