Event Manager

Elior; Newark (NJ); On-site; USD 72,000 - 98,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

Paid Time Off

Holiday Pay

Tuition Reimbursement

Commuter Benefits

EAP

Job summary

Elior North America is seeking an experienced Event Manager to join the Constellation Culinary Group team in Newark, NJ. Plan, direct, and coordinate catered events, selecting menus, scheduling staff, arranging facilities/equipment, and communicating client needs to support the Senior Director of Sales.

This role works on-site at a cultural center with multiple F&B operations; you will develop catering accounts and maintain client relationships to ensure satisfaction before, during, and after

Qualifications

• 2 years catering/food-beverage and/or administrative/event experience.
• Very organized.
• Able to work independently and make the right decisions for the business.
• Basic PC knowledge and comprehension (Word & Excel).
• Basic math knowledge and comprehension (fractions, percentages).
• Excellent communication skills.
• Excellent staff management skills.

Responsibilities

• Ensure all event information in CaterXpert from the sales team is up to date and detailed.
• Review event floorplans, day-of supervisor packets, pack lists and rental equipment for accuracy.
• Communicate SCG procedures and expectations to event staff on-site; prepare day-of supervisor packet.
• Assist in setup and execution of events.
• Ensure event rentals have scheduled deliveries/pickups aligned with venue/manager schedules.
• Maintain calendar of events in Outlook and attend meetings.
• Coordinate with sales, culinary and booking staff on menus and client needs.
• Process payments and deposits for contracted events and monitor AR reports for discrepancies.
• Troubleshoot on the fly and make prudent quick judgments.
• Manage staff and discipline as needed.
• Follow up with photographers for post-event photos.
• Act as first point of contact for general leads and gather detailed info.
• Process event closeouts the day after each event.
• Send nightly event reminders to internal staff.

Skills

Catering experience

Organized

Independent worker

Word & Excel

Math basics

Communication

Staff management

Education

Bachelor's Degree in Management

Job description

Job Reference Number: 42535

Employment Type: Full-Time, Onsite Segment: Dining & Events

Brand: Constellation

Location: Newark, NJ

The Role at a glance:

We are looking to add an experienced, motivated event manager to our Constellation Culinay Group team in Newark, NJ. As an event manager, you will have the opportunity to Plan, direct, and coordinate catered events. Assists in the selection of menu items, schedules catering staff, arranges for facilities or equipment, and communicates customer/client needs to the appropriate personnel, directly supporting the needs/goals of the Senior Director of Sales. Develops and maintains catering accounts and client relationships by ensuring customer satisfaction before, during, and after the event.

This opportunity is at an exciting cultural center with multiple F&B operations!

What you'll be doing:

• Ensuring all event information in CaterXpert from the sales team is up to date and fully detailed prior to event/deadlines.
• Review event floorplans, day of supervisor packets, pack lists and rental equipment to ensure all information is current and correctly distributed.
• Responsible for communicating SCG procedures, standards and expectations to all event staff when on-site. They will be responsible for communicating all pertinent event information to the culinary and operations teams and for completing the day of supervisor packet for use on site.
• Assisting in the setup and execution of events
• Ensure that event rentals have scheduled deliveries and pickups that are convenient for specialist or venue manager
• Maintain calendar of events through Outlook and attend all necessary event meetings and conference calls.
• Communicate with sales, culinary and booking staff, as needed, to ensure understanding of menus and client needs
• Responsible for the collection and submission of all payments and deposits as it relates to contracted events. They are responsible for ensuring that these payments are on time and responsible for reviewing the weekly AR report and correcting any discrepancies and/or collecting any late payments.
• Responsible for nimble trouble shooting and determining the best judgment calls when a quick decision needs to be made.
• Managing a staff, holding them accountable for their work and disciplining as needed.
• Follow up with photographer's post event to request event photos
• Act as first point of contact for general leads and gather as much detailed information as needed
• Process event closeouts on following day of each event
• Send out nightly event reminders to internal staff

What we’re looking for:

Must-haves:

• 2 years of catering/food-beverage and/or administrative/event experience
• Very organized
• Able to work independently and make the right decisions for the business
• Basic PC knowledge and comprehension (Word & Excel)
• Basic math knowledge and comprehension (addition, subtraction, multiplication, division, fractions, and percentages)
• Excellent communication skills
• Excellent staff management skills

Nice-to-haves:

• Bachelor's Degree in Management

Compensation Range

$85,000/yr.

#boost

Our Benefits:

• Medical (FT Employees)
• Dental
• Vision
• Voluntary UNUM offering for Accident, Critical Illness and Hospital Indemnity
• Discount Program
• Commuter Benefits (Parking and Transit)
• EAP
• 401k
• Sick Time
• Holiday Pay (9 paid holidays)
• Tuition Reimbursement (FT Employees)
• Paid Time Off

About Constellation:

From retail spaces to office buildings, Constellation provides high-quality business dining and catering experiences all over the United States. Constellation takes pride in building every meal around its goal of fostering connections through food and hospitality.

About Elior North America:

Elior North America is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. We are committed to diversity and encourage applications from people of all backgrounds and abilities. We take pride in supporting the development of our employees and their skills at all levels and in fostering an environment of growth.

At Elior North America, we are committed to offering growth and advancement opportunities for all of our employees. The valuable skills and experience you’ve gained with Elior will propel you further in your career, whether with our corporate office or one of our brand segments.

Disclaimer: This job description can be revised by management as needed.