Event Manager

Winsupply; United States; On-site; USD 80,000 - 110,000; Full time

Job summary

Winsupply seeks an experienced Event Manager to own and execute end-to-end events from concept through on-site delivery for a portfolio of mid-to-large initiatives. You will translate goals into actionable plans, lead cross-functional teams, and manage vendors, budgets, data tracking, and post-event reviews.

The role requires strong negotiation, project management, and communication skills, with travel and flexible hours as needed to ensure events meet organizational objectives.

Qualifications

• Bachelor's degree in Event Management, Hospitality, Communications, or related field; relevant experience considered in lieu of degree.
• 5+ years of experience managing large scale events or similar role.
• Familiarity with modern event registration tech, CRM tools, and post-event data tracking to measure ROI.
• Proficient in Microsoft Office Suite, Google Suite, and event management software.
• Ability to work flexible hours, including evenings and weekends, as needed.

Responsibilities

• End-to-End Event Ownership: lead planning, layout, timeline, and cross-functional execution for major events.
• Partner and Contract Management: source, negotiate with venues, AV, vendors, and sponsors.
• Financial Oversight: manage budgets, forecast costs, and reconcile post-event finances.
• Risk Mitigation and On-Site Leadership: anticipate risks, create contingencies, and lead on-site teams.
• Other duties as assigned.

Skills

Vendor management

Budgeting

Project management

Negotiation

Data tracking

Education

Bachelor's in Event Management or related field

Experience considered in lieu of degree

Master's degree (preferred)

Tools

Event registration software

CRM tools

Microsoft Office Suite

Google Suite

Job description

Job Description

Position Summary

The Event Manager independently owns, plans, and executes end-to-end event life cycles for the
company's mid-to-large scale initiatives. This role takes high-level concepts and turns them into
actionable execution blueprints, managing cross-functional team workflows, complex vendor footprints,
and on-site event ecosystems autonomously. This role requires a proactive individual, willing to take ownership of events who can work independently and as part of a team to ensure that all events are executed seamlessly and meet our organization's objectives.

Accountabilities/Responsibilities:

• End-to-End Event Ownership * Lead the strategic planning, layout design, timeline development, and cross-functional execution for a diverse portfolio of major company events. * Translate high-level business goals into concrete event themes, ensuring all internal stakeholders are aligned on messaging and deliverables. * Establish and oversee data management protocols across all internal systems; ensure the meticulous tracking of attendance, vendor logs, and performance metrics to maintain a high-quality, reliable single source of truth for the organization. * Design and execute comprehensive debrief and feedback loops for attendees and internal stakeholders; synthesize qualitative and quantitative insights into executive-ready wrap-up reports that drive continuous improvement and future event optimization.
• Partner and Contract Management * Source, negotiate with, and manage critical third-party suppliers (including venues, AV production, fabrication, and entertainment). * Draft clear service-level expectations, hold vendors accountable to project milestones, cultivate strong partner and sponsor relationships, and ensure all contract terms are strictly met.
• Financial Oversight * Manage assigned event budgets, accurately forecast costs, monitor revenue/cost targets, and ensure complete post-event financial reconciliation.
• Risk Mitigation and On-Site Leadership * Anticipate operational and logistical risks well ahead of time. * Create comprehensive contingency strategies and confidently lead on-site teams through unexpected, live-event challenges.
• Other Duties as Assigned

Competencies for Success

• Ability to manage contracts while maximizing vendor value and protecting the organization's legal and financial interests.
• Ability to make executive decisions in high-pressure situations confidently.
• Ability to maintain consistent, proactive, and clear touchpoints with all event stakeholders.
• Ability to manage multiple events simultaneously.

Qualifications:
Qualifications

Minimum Qualifications:

• Bachelor's degree in Event Management, Hospitality, Communications, or a related field.
  • Relevant experience considered in lieu of a degree.
• 5+ years of experience managing large scale events or similar role.
• Familiarity with modern event registration tech, CRM tools, and post-event data tracking to measure and prove ROI.
• Proficient in Microsoft Office Suite, Google Suite, and event management software.
• Ability to work flexible hours, including evenings and weekends, as needed.

Preferred Qualifications

• Masters degree in Event Management, Hospitality, Communications, or a related field.

Additional Information

Physical Demands

• Sitting or standing for extended periods of time.
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other computer components.
• Ability to work a non-traditional schedule as needed.
• Ability to travel approximately 20% of the time.

We are committed to inclusion, diversity, and equal employment opportunity, regardless of race, color, ancestry, religion, sex, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status, or any other factor protected by applicable federal, state, or local laws.