Special Project: Manager

The CE Group; San Antonio (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

The CE Group in San Antonio is seeking an experienced Event Manager to lead corporate events from planning to on-site execution. The role requires 4–6 years of experience, with an emphasis on managing junior staff and vendors and coordinating budgets.

You will partner with the Event Director, manage internal processes, and occasionally travel regionally to events and conferences. Strong communication and leadership skills are essential.

Qualifications

• 4–6 years of experience managing corporate events.
• Experience mentoring junior staff and vendors.
• Willingness to travel regionally.
• Strong communication and budgeting skills.
• Ability to manage onsite event execution.

Responsibilities

• Maintain and grow resources and relationships by attending events and industry associations.
• Report project status to the Event Director.
• Oversee planning, design, budget, vendor management, and onsite execution.
• Provide internal support to Senior Project Manager to ensure client success.
• Periodic regional travel is required.
• Lead internal trainings and mentor coordinators as needed.
• Contribute ideas to improve team processes and workflows.
• Perform other duties as assigned.

Skills

Event management

Team leadership

Vendor management

Budget management

Communication

Travel readiness

Microsoft Office

Education

Bachelor's degree (preferred)

Tools

Microsoft Office

Job description

EDUCATION:

• Bachelor’s Degree in relatable industry or field recommended but not required. Can substitute experience for education.

EXPERIENCE:

• 4-6 years of experience managing corporate events
• Experience managing junior team members and vendors

DUTIES AND RESPONSIBILITIES – EXTERNAL:

• Maintain existing resources and relationships and create and maintain resources and relationships by attending events, conferences, etc., and/or joining and participating in industry-related associations.
  • Report to Event Director on status updates of project
  • Manage all or part(s) of project aspects, planning, and execution including, but not limited to:
    • Provide general oversight, strategic guidance and consulting
    • Concept and creative development/design
    • Meetings, site visits, and conference calls both with client and internally
    • Budget management
    • Vendor management
    • Documentation
    • Internal process flow
    • Onsite management
  • Provide internal support to Senior Project Manager(s) ensure team and client success
  • Periodic regional travel is required
  • Perform other duties as assigned

DUTIES AND RESPONSIBILITIES – INTERNAL:

FOCUS: Ownership, Mentorship, and Consistency

• Attend all required internal trainings and team meetings to include but not limited to:
  • Weekly Client Meetings (Mondays from 1:00pm-2:00pm)
  • Monthly Events Team Meetings (occurring on the third Wednesday of the month from 9:30am-11:00am)
  • Monthly All Staff Meetings (occurring on the last Wednesday of the month from 10:00am-11:30am)
  • Monthly, Bi-Weekly, and Weekly Internal Department Meetings: Supervisor will elaborate on
  • Any other necessary trainings, discussions or meetings, as requested by Supervisor
• Ensure team members attend required trainings and apply key learnings
• Begin to help lead internal meetings and trainings or recap sessions for newer team members, as needed
• Mentor Coordinators and Senior Coordinators in internal best practices
• Contribute ideas to improve team processes, workflows, or communication
• Take the lead on office-related initiatives (process documentation, vendor coordination, or logistics)
• Support company morale by recognizing achievements and fostering teamwork
• Demonstrate a positive attitude, professionalism and reliability to others
• Report status updates to Project Manager(s) and Project Advisor
• Perform other duties as required or assigned

SKILLS (REQUIRED):

• Maintain high levels of productivity while overseeing and managing multiple internal and external tasks concurrently in a fast-paced, high-demand environment
• Experience in maintaining both internal and external organizational processes to streamline effective productivity to include the ability to delegate, mentor, and manage team workloads
• Confidence working independently with minimal supervision, as well as flexibility working alongside and within a team to deliver internal and external expectations together
• Demonstrate the desire and initiative to grow company business, create and maintain resources and relationships, and maintain company reputation
• Exceptional commitment to customer service, problem solving, and delivering success
• Strong verbal and written communication, mathematical, critical thinking, exercising sound judgement, and significant attention to detail skills
• Strong project and budget management capabilities
• Technologically proficient, generally, as all as in Microsoft Office suite software (Outlook, Excel, Word, PowerPoint)
• Physically able to execute project aspects including, but not limited to:
  • Standing/walking for potentially long periods of time
  • Exposure to various environments such as loud noises and weather conditions (heat, cold, rain)

This job description is intended to describe the general nature and level of work performed. It is not intended to serve as an exhaustive list of all duties, skills, and responsibilities required. Additionally, this job description is not intended as an employment contract, implied or otherwise. The CE Group, Inc. continues to maintain its status as an at-will employer.