Senior Event Manager – Flagship Project Manager

Dynamic Events, Inc.; United States; On-site; USD 90,000 - 120,000; Full time

Job summary

A leading event management agency is seeking a Director of People & Culture to manage project coordination for high-profile events. The ideal candidate will have 6–8+ years in event project management, exceptional communication skills, and the ability to thrive in dynamic environments. This full-time role emphasizes strategic thinking and collaboration across multiple teams, ensuring operational excellence and client satisfaction.

Qualifications

• 6–8+ years of event project management experience in a fast-paced environment.
• Proven ability to lead large, complex event programs.
• Demonstrated success in building cross-functional relationships.

Responsibilities

• Serve as a central point of contact for planning team coordination.
• Manage the rhythm of business, including milestone tracking.
• Prepare and deliver internal status updates and reports.

Skills

Event project management

Communication skills

Cross-functional collaboration

Strategic thinking

Mentoring

Tools

Microsoft Office Suite

Project planning tools

Job description

Director of People & Culture at Dynamic Events, Inc.

Our Mission

Is to create meaningful and innovative experiences. Dynamic Events is a full-service agency specializing in corporate event and meeting planning. With over 20 years of industry experience we provide strategic and tactical solutions for the execution of in‑person, digital, and hybrid events including proactive project management, logistics, content & speaker management, and expo and sponsor management.

Our Culture

Is intentional. We believe that every individual on our team contributes to our culture and we encourage everyone to advocate, to be leaders in their own way, and to foster a safe and inclusive environment. We believe in being adults, and treating others with the freedom, accountability, and respect that comes with it. We also believe that sometimes the right gif. in chat can speak louder than words.

Our Team

Is exceptional and dedicated. We are a small but motivated team who find true fulfillment and joy in living the day‑to‑day alongside each other (on good days and not so good days). We are passionate about events, about personal and professional growth, and most of all, passionate about supporting each other and having fun along the way. We invest in our future by creating a fun workplace full of creative, skilled, curious, and enthusiastic people.

The Job

This is a senior‑level role with a dedicated focus on project management for a high‑profile, global flagship event series. The ideal candidate will be an experienced event professional with exceptional project management, strategic thinking, cross‑functional coordination, and strong communication skills. This individual will serve as a right hand to the Executive Producer and play a central role in ensuring workstream alignment, cross‑team communication, and overall operational excellence throughout the lifecycle of the event.

This role requires flexibility, critical thinking, the ability to work across multiple workstreams, and a collaborative approach to team and client management. A successful candidate will be proactive, organized, and capable of navigating complex stakeholder environments while driving clarity, accountability, and progress.

Major Accountabilities:

• Serve as a central point of contact for planning team coordination and communication across multiple stakeholder groups
• Manage the rhythm of business (ROB), including meeting cadence, agenda planning, milestone tracking, and workback schedules
• Prepare and deliver internal status updates, executive reports, and strategic recommendations to the Executive Producer and stakeholders
• Manage meeting documentation and communication strategy including action item tracking, meeting notes, FAQs, and milestone communications
• Act as Executive Producer proxy in meetings, as needed, to represent key decisions, risks, and next steps
• Collaborate with stakeholders, business owners, and workstream leads to ensure shared understanding of goals, deliverables, and alignment across planning and execution phases
• Develop and maintain a centralized planning hub, including document organization and access permissions within Microsoft Teams
• Lead site visit coordination and strategy workshops with key stakeholders
• Partner with the Executive Producer on onsite staffing strategy, communication plans, and escalation paths
• Support post‑event debrief strategy and documentation, including identifying wins, risks, and recommendations
• Coordinate across various workstream meetings (content, logistics, budget, MarCom, production, partner, etc.) to support project cohesion and strategic execution
• Provide strategic recommendations to optimize planning processes and team operations
• Maintain comprehensive project documentation: contact sheets, ROB/milestone slides, communication plans, overview decks, and debrief documents
• Foster a strong partnership with the Logistics Lead to align responsibilities, optimize workflows, and drive operational excellence across event execution.
• Exhibits mastery of end‑to‑end event and logistics management—from strategy and budget oversight to vendor coordination, documentation, and onsite execution—for events of varying scale, format, and complexity.
• Leverage new technologies, strategies and innovation to deliver value and unique experiences to our customers
• Mentor teammates to elevate individual impact and team performance
• Represent Dynamic Events with the utmost professionalism providing quality customer service while maintaining strong ethical work standards
• Manage client relationships and display account management skills to grow existing accounts to support and contribute to business goals
• Oversees complex projects and events with precision, aligning goals, resources, and timelines to deliver high‑impact outcomes
• Builds trusted partnerships across teams, ensuring alignment and seamless execution
• Sets and maintains a high standard for quality of work and is accountable for ensuring all deliverables and workstreams meet this standard
• Communicates with clarity, confidence, and care—anticipating needs and managing up, down, and across
• Organizes and maintains internal resources that drive clarity, continuity, and team efficiency
• Plans and leads purposeful meetings that drive decisions and momentum, engaging the right voices at the right times
• Maintains focus and flexibility in dynamic environments, modeling calm and solution‑oriented leadership
• Embodies curiosity, collaboration, care, and accountability in all interactions
• Coaches and uplifts others to build skill, confidence, and long‑term bench strength
• Leads with clarity and calm; inspires trust, forward movement, and a strong sense of team

Qualifications:

• 6–8+ years of event project management experience in a fast‑paced, agency or corporate environment
• Proven ability to lead large, complex event programs with multiple stakeholders and workstreams
• Demonstrated success in building cross‑functional relationships and influencing outcomes
• Exceptional written and verbal communication skills
• Strong client‑facing and executive communication experience
• Strong track record of mentoring and developing individuals and teams
• Comfortable managing ambiguity and making sound, data‑informed decisions
• Advanced knowledge of project planning tools and Microsoft Office suite (Teams, SharePoint, Excel, PPT)
• High proficiency in tracking project risks, interdependencies, and documentation
• Experience supporting flagship enterprise‑scale events (Microsoft or similar preferred)

Seniority level

• Mid‑Senior level

Employment type

• Full‑time

Job function

• Project Management and Information Technology

Industries

• Events Services