Event Manager II

Maritz Global Events; Mountain View (CA); On-site; USD 90,000 - 135,000; Full time

Job summary

Maritz Global Events in the United States is seeking an experienced Event Manager II to be the primary client contact for meetings and live events onsite at client campuses. You will lead planning, logistics, and execution, ensuring strategy and objectives are met with exceptional service.

The role requires 3–4+ years of experience managing high-profile corporate events, collaboration with senior leaders, and meticulous attention to detail.

Qualifications

• Bachelor's degree or equivalent experience required.
• 3-4+ years managing high-profile corporate, executive, or strategic events.
• Experience partnering with senior leaders and executive stakeholders.
• Outstanding organizational and communication skills with attention to detail.

Responsibilities

• Serve as the primary strategic advisor to event hosts for high-profile events from concept through execution.
• Lead comprehensive event planning and logistics, ensuring every detail is thoughtfully considered and executed to a high standard.
• Anticipate client and attendee needs, identify risks, and implement proactive solutions for a seamless experience.
• Coordinate with cross-functional teams (Catering, Facilities, Technology & AV, Security, Transportation, Janitorial) to align all requirements.
• Develop event plans, production schedules, run-of-show documents, and contingency plans.
• Manage complex timelines and deliverables with accuracy throughout the planning process.
• Facilitate client consultations, site visits, and pre-event walkthroughs with clear guidance.
• Lead planning and status meetings with executive stakeholders, conveying professional communication.
• Maintain event documentation and keep stakeholders informed throughout the lifecycle.
• Partner with onsite teams to ensure flawless execution aligned with client objectives.
• Conduct venue readiness reviews and resolve operational gaps proactively.
• Exercise sound judgment in fast-paced environments to deliver professional outcomes.

Skills

Organizational skills

Project management

Communication

Stakeholder management

Education

Bachelor's degree or equivalent experience

Job description

Where Human Connection Fuels Possibility

At Maritz, decades of innovation and perseverance have built more than just a strong reputation - they've shaped a culture where human connection and collaboration are at the heart of everything we do.

Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource.

Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact.

And we've brought this human-first design inward - intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business.

That's why we've created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being.

We have a passion for excellence and genuine care for the people making it possible.

The Event Manager II is the primary client point of contact for assigned meetings and events onsite at the client's campus. Manages meetings and events through the implementation of strategy, delivery of objectives and execution of logistics, while effectively working with clients. Responsible for coordination of all program planning, while providing unparalleled levels of customer service on all events. Works closely with clients to understand and meet program objectives/outcomes.

What You'll Be Doing

• Serve as the primary strategic advisor and trusted partner to event hosts, guiding high-profile and executive-level events from concept through execution.
• Lead comprehensive event planning and logistics, ensuring every detail is thoughtfully considered, proactively managed, and executed to the highest standard.
• Anticipate client and attendee needs, identify potential risks, and implement solutions before issues arise to deliver a seamless event experience.
• Partner closely with cross-functional service teams, including Catering, Facilities, Technology & AV, Executive Production, Security, Transportation, and Janitorial Services, to coordinate and align all event requirements.
• Develop detailed event plans, production schedules, run-of-show documents, event workbooks, communication strategies, and contingency plans.
• Manage complex event timelines, priorities, and deliverables while maintaining exceptional attention to detail and accuracy throughout the planning process.
• Facilitate client consultations, planning meetings, site visits, and pre-event walkthroughs, providing expert recommendations and guidance to ensure successful outcomes.
• Lead planning and status meetings with executive stakeholders, demonstrating polished verbal and written communication skills while building trust and confidence.
• Maintain accurate event documentation, track changes, and ensure all stakeholders are informed and aligned throughout the event lifecycle.
• Partner with onsite event teams to communicate expectations, oversee execution, and ensure events are delivered flawlessly and in accordance with client objectives.
• Conduct venue and event readiness reviews, proactively identifying and resolving operational, logistical, or service gaps.
• Exercise sound judgment and problem-solving skills in fast-paced environments, making informed decisions while maintaining professionalism and composure under pressure.

What You'll Bring

• Bachelor's degree or equivalent experience required.
• 3-4+ years of experience managing high-profile corporate, executive, or strategic events, with demonstrated success delivering complex events requiring exceptional attention to detail and stakeholder management.
• Experience partnering with senior leaders and executive stakeholders, demonstrating professionalism, discretion, and sound judgment.
• Exceptional organizational and project management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Outstanding written and verbal communication skills, including the ability to lead planning discussions and develop polished client-facing communications.
• Proven ability to anticipate needs, proactively solve problems, and adapt quickly to changing circumstances.
• Strong experience managing event logistics, budgets, timelines, and cross-functional partnerships from planning through execution.
• Demonstrated success building trusted relationships with clients, vendors, and internal stakeholders.
• Meticulous attention to detail and commitment to delivering a seamless, high-touch event experience.
• Pr