Event Manager

Insight Global; San Rafael (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Insight Global is seeking an experienced Event Manager to lead the full lifecycle of events, from user conferences to roadshows and incentives. You will own planning and execution, coordinating with Registration, Platform, Sponsorship, IS, Finance, and other departments to ensure flawless delivery.

The role requires 2–5 years in event management or hospitality, a four-year degree (or equivalent), and the ability to travel up to 50% while working across time zones as needed.

Qualifications

• Four-year college degree or related work experience.
• Minimum 2-5 years of experience in event management, meeting planning or hospitality.
• 1-2 years of experience with direct client management in some capacity.
• Ability to travel up to 50%.
• Willingness to work across time zones as needed.

Responsibilities

• Lead planning and execution of all assigned events.
• Coordinate event management across departments (Registration, Platform, Sponsorship, IS, Air, Finance).
• Manage event budget, invoicing, payment schedules and cost savings reports.
• Oversee program agenda and cross-team communication.
• Lead event project plans and timelines.
• Participate in client and internal meetings (status, walkthroughs, onsite, debriefs).
• Drive deliverables to meet milestones.
• Manage venue coordination (space, setup, F&B, electrical, internet).
• Oversee DMC and outside vendors (AV, production, entertainment, IT, etc.).
• Coordinate content, graphics and production of programs and signage.
• Develop budgets, itineraries, and lead site inspections.

Skills

Event management

Client management

Budget management

Vendor coordination

Project coordination

Education

Bachelor's degree or related experience

Job description

Job Description

A client of Insight Global in the Event Management industry is seeking an experienced Event Manager to join their team. In this role, you will be responsible for the leadership and ownership of the full-scale management of small to large-scale events, including user conferences, sales kickoffs, roadshows, incentives, and other corporate events. This position is well-versed in event management, including client management, venue management, production coordination, hotel room blocks, vendor management, and contract negotiation.

PRIMARY RESPONSIBILITIES:

• Assume total responsibility and ownership in leading the planning and execution of all assigned events.
• Coordinate event management across all Departments, including Registration, Platform, Sponsorship, IS, Air, and Finance.
• Manage event budget, invoicing, schedules of payments and cost savings report.
• Oversee overall program agenda, ensuring communication across all internal and external teams.
• Oversee and manage event project plan/timeline.
• Lead and participate in client and internal meetings, including regular status meetings, pre-program walkthroughs, onsite meetings, and post-program debriefs.
• Drive client and internal team deliverables to meet timeline milestones.
• Manage all aspects of venue coordination, including meeting space allocation, meeting room set-up, diagrams, food & beverage, electrical, internet.
• Manage DMC and outside vendors, including Audio Visual, Production, Entertainment, IT/Internet, Photographer, Printer, Security, Shipping, Translation, Transportation.
• Coordinate content, graphic development and production of all program collateral (i.e. agenda, conference guide, program of events, etc.) and signage.
• Develop budgets, coordinate itineraries, and lead site inspections.

Skills and Requirements

• Four-year college degree or related work experience
• Minimum 2-5 years of experience in event management, meeting planning or hospitality
• 1-2 years of experience with direct client management in some capacity
• Ability to travel up to 50%
• Willingness to work across time zones as needed

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [e-mail] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.