Event & Facilities Coordinator @ Global Investment Group

PERSOL; Orchard (NE); On-site; USD 24,000 - 40,000; Full time

Job summary

PERSOL is seeking a Facilities Coordinator to oversee day-to-day operations at a workplace in Orchard, NE. You will manage a clean, safe, and well-maintained environment while coordinating vendors for cleaning, pest control, landscaping, and related services.

You will also assist with event logistics and stakeholder coordination. The role requires at least 1 year of experience in facilities management, coordination, or related fields, plus strong MS Office skills.

Qualifications

• 1 year of experience in facilities management, coordination, events, or cleaning services.
• Ability to respond to complex inquiries from clients, staff, and suppliers.
• Proficient with MS Office; familiarity with CMMS is a plus.

Responsibilities

• Manage day-to-day facilities operations to keep environments clean, safe, and well‑maintained.
• Coordinate vendors and service providers for cleaning, pest control, and landscaping; ensure timely, quality delivery.
• Assist in planning and executing events, including venue setup, logistics, and stakeholder coordination.
• Supervise cleaning and upgrading/restoring activities, resolve issues, and maintain hygiene standards.
• Monitor supplies and arrange replenishment for daily operations.
• Review vendor quotations and invoices for accuracy and value.
• Handle basic administrative duties such as reports, meeting minutes, records, and quotations.
• Coordinate deliveries, purchases, and service requests to ensure smooth operations.
• Monitor building facilities and arrange repairs when needed.
• Manage lost and found items with proper records and follow-up.
• Support sustainability efforts like recycling initiatives.
• Identify improvement areas and implement efficiency/quality solutions.
• Assist with manpower coordination and provide support during peak periods or staff shortages.
• Serve as a key contact for staff, vendors, and stakeholders with clear communication.

Skills

Facilities Management

Customer Service

Vendor Coordination

Event Coordination

MS Office

Tools

Facility Bot

Condeco

Job description

Salary: up to $3,600
Location: Orchard
Working hours:
Monday - Friday 8am – 4.30pm / 8.30am – 5.30pm / 9am – 6pm
Saturday Half Day

Job Scope

• Managed day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.

• Coordinated vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery.

• Supported planning and execution of events, including venue setup, logistics, and coordination with stakeholders.

• Supervised cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards.

• Monitored supplies and arranged replenishment to support daily operations.

• Reviewed vendor work, quotations, and invoices to ensure accuracy and value.

• Handled basic administrative duties including reports, meeting minutes, records, and quotations.

• Coordinated deliveries, purchases, and service requests to ensure smooth operations.

• Monitored building's facilities and arranged repairs when needed.

• Managed lost and found items, maintaining proper records and follow-up.

• Supported sustainability efforts such as recycling initiatives.

• Identified areas for improvement and implemented solutions to enhance efficiency and service quality.

• Assisted with manpower coordination and provided support during peak periods or staff shortages.

• Acted as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates.

Job Requirements

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services
• Ability to effectively respond to complex inquiries or complaints from clients, line management and supply chain.
• Ability to work under pressure and customer service oriented
• Intermediate skill with Microsoft Office Suite, Excel, Power Point, CMMS (Facility Bot) Visitor Management System (Condeco)