Event Experience Specialist: Guest Lists & On-Site Support

University of Michigan; Ann Arbor (MI); Hybrid; USD 21,000 - 34,000; Part time

Benefits offered by this job

Hybrid work model

Job summary

University of Michigan is seeking a temporary Event Support role to manage guest lists, provide front-line service for multiple events, and generate materials and reports. The position emphasizes strong attention to detail and deadlines in a dynamic university environment.

Responsibilities include event coordination, on-site support, and data-driven improvements for attendance and guest experience, with regular collaboration across teams.

Qualifications

• Minimum 2 years of demonstrated office or event experience.
• Demonstrated ability to balance multiple projects with high-level accuracy in a deadline-driven environment.
• Strong customer service experience in guest-facing roles.
• Excellent proofreading and written/spoken communication skills.
• Adaptability to fast-paced settings and changing timelines.
• Proven ability to work independently with initiative and judgment.

Responsibilities

• Support planning and execution of multiple concurrent events.
• Maintain event databases and guest lists, including RSVP tracking.
• Prepare and organize event materials, signage, and nametags.
• Provide on-site guest services such as registration and wayfinding.
• Produce event reports and attendance/dietary summaries.
• Ensure data accuracy and confidentiality in event records.

Skills

Office experience

Event coordination

Customer service

Time management

Attention to detail

MS Office

Tools

MS Publisher

MS Excel

MS Word

Job description

University of Michigan is seeking a temporary Event Support role to manage guest lists, provide front-line service for multiple events, and generate materials and reports. The position emphasizes strong attention to detail and deadlines in a dynamic university environment.

Responsibilities include event coordination, on-site support, and data-driven improvements for attendance and guest experience, with regular collaboration across teams.