Event Experience Coordinator

glidewelldental; Irvine (CA); On-site; USD 27,000 - 29,000; Full time

Job summary

Glidewell Dental in Irvine, CA seeks an on-site Event Assistant to support planning, preparation, and execution of company events. You will coordinate with staff, vendors, and internal teams to ensure alignment with floorplans and event layouts.

You will manage inquiries, calendars, and inventories while traveling to on-site and off-site events as needed. The role requires a high school diploma and 1+ year of office administration/coordination or event support experience.

Qualifications

• Minimum one (1) year of office administration/coordination experience preferred.
• Minimum one (1) year of event support experience preferred.

Responsibilities

• Assist Event Planning team in the planning, preparation, and execution of all small- and large-scale Company and special events.
• Assist with all aspects of event planning as assigned by the Event Planning Team.
• Assist with event coordination communication with employees, staff, and vendors according to event details.
• Assists and works closely with event set up teams to ensure accurate event setup as specified in floorplans.
• Provides onsite support to vendors and staff to ensure alignment with event plans and layouts.
• Assist event inquiries, relaying pertinent details to team members as necessary.
• Maintains Company events calendar including audits of meeting/event spaces.
• Performs monthly inventory audits of banquet supplies, linens, and event kits.
• Develops and maintains collaborative and positive relationships with internal departments and cross-functional teams that support and contribute to events.
• Responds timely to guest inquiries and coordinates on‑site check‑in procedures with Event Planning team.
• Travels and attends on and off-site events.
• Performs other related duties and projects as business needs require at direction of management.

Skills

Event coordination

Communication

Time management

Education

High school diploma or equivalent

Job description

Glidewell Dental in Irvine, CA seeks an on-site Event Assistant to support planning, preparation, and execution of company events. You will coordinate with staff, vendors, and internal teams to ensure alignment with floorplans and event layouts.

You will manage inquiries, calendars, and inventories while traveling to on-site and off-site events as needed. The role requires a high school diploma and 1+ year of office administration/coordination or event support experience.