Event & Development Administrator

CL ba8eacb3 2e44 424f a74c b82f21ffb81c; Cherry Hill Township (NJ); On-site; USD 42,000 - 64,000; Full time

Job summary

The Jewish Federation of Southern New Jersey is seeking an Event & Development Administrator to support events and programs, including fundraisers, educational programs, and community engagement activities. The role requires hospitality, event planning, programming, and logistics, with exceptional organizational skills and the ability to manage multiple events simultaneously in a fast-paced environment.

You will collaborate with the Development team and other agencies within JFSNJ, provide

Qualifications

• Event / Hospitality coordination experience.
• Customer service experience.
• Logistics and planning background.
• Microsoft Office proficiency.

Responsibilities

• Plan and coordinate programs and events ensuring logistics are in place.
• Assist with event research, venue bookings, vendor arrangements (catering, AV, décor) and day-of logistics.
• Manage registration lists, update databases, contracts, and maintain event records.
• Handle inquiries, provide on-site assistance and ensure attendees receive information promptly.
• Assist in budget tracking, processing invoices and credit card reconciliation.
• Coordinate and track event licensing and permitting.
• Collaborate with Development on donor and sponsor engagement.
• Support sponsor identification and outreach, and coordinate follow-up with sponsors.
• Maintain attention to detail, scheduling and creative thinking for events.
• Provide cross-training and support for other roles within the Events Department.
• Perform all other duties; flexible evenings and weekends.

Skills

Event Planning

Hospitality Coordination

Customer Service

Logistics

Microsoft Office

Education

Event / Hospitality Coordination

Job description

The Event & Development Administrator will support the events and programs managed by the Jewish Federation of Southern New Jersey (JFSNJ) and other agencies within JFSNJ as assigned. Events and programs will include, but are not limited to, fundraisers, educational programs and community engagement activities.

The Event & Development Administrator should have a background in hospitality, event planning, programming, and logistics. The role requires the ability to coordinate and execute multiple events concurrently and manage administrative tasks that ensure seamless event operations. The role requires exceptional organizational skills, attention to detail, a strong ability to communicate across all lines of business, and the capacity to thrive in a fast-paced environment.

Job Responsibilities:

• Event Planning & Coordination: Assist in the planning and coordination of programs and events ensuring all logistics are in place.
• Logistics & Operations: Assist with event research, venue bookings, vendor arrangements (catering, AV, décor) and day-of logistics, etc.
• Administrative Support: Manage registration lists, update databases, manage contracts, and maintain accurate records related to events and programs.
• Customer Service: Handle inquiries, provide on-site assistance and ensure attendees receive all necessary information in timely and thoughtful manner.
• Budget & Expenses: Assist in budget tracking, processing invoices and credit card reconciliation.
• Licensing & Permitting: Coordinate and track event related permitting on behalf of Events Department.
• Cross Department Collaboration: Partner with Development team on fundraising initiatives, including event-related donor and sponsor engagement activities.
• Sponsor Coordination: Support sponsor identification efforts, assist with solicitation outreach, and coordinate follow-up with sponsors on event-related items including logistics, materials, and recognition.
• Strong logistic skills should include attention to detail, planning, scheduling and creative thinking.
• Partner and support with event professionals representing other agencies within the JFSNJ as assigned.
• Provide coverage and resources for other positions related to event planning - cross training.
• Perform all other duties assigned.
• Flexible schedule, some evenings and weekends required

Required Education & Experience:

• Event / Hospitality Coordination
• Customer Service
• Logistics / planning background
• Microsoft Office

EEO Statement:

The Jewish Federation of Southern New Jersey, and our family of agencies, is an Equal Employment Opportunity employer. We do not discriminate based upon a person’s actual or perceived gender, race, creed, color, sex (including pregnancy), affectional or sexual orientation, gender identity or expression, marital/civil union status, domestic partnership status, familial status, religion, national origin, nationality, ancestry, age, veteran or military status, disability that does not prohibit performance of essential job functions, or other legally protected characteristics.

The Federation participates in the E-Verify program.

The Federation is committed to working with and providing reasonable accommodation to applicants with disabilities. If you need assistance or an accommodation due to a disability, you may contact us via the link on this posting. EOE