Event Administrator

Jewish Federation of Southern NJ; Cherry Hill Township (NJ); On-site; USD 33,000 - 37,000; Part time

Job summary

The Jewish Federation of Southern New Jersey is seeking an Event & Development Administrator to support key events and programs, including fundraisers, educational programs, and community engagement activities. This part-time role requires hospitality background and strong organizational skills.

As an Event Administrator, you will coordinate logistics, manage registrations, liaise with vendors, and assist with budgeting.

Qualifications

• Experience in event or hospitality coordination
• Strong customer service skills
• Background in logistics and event planning
• Proficiency with Microsoft Office

Responsibilities

• Event Planning & Coordination: assist in planning and coordinating programs and events; ensure logistics are in place.
• Logistics & Operations: assist with venue bookings, vendor arrangements and day-of logistics.
• Administrative Support: manage registrations, databases, contracts and event records.
• Customer Service: handle inquiries, provide on-site assistance and information to attendees.
• Budget & Expenses: assist in tracking budgets and processing invoices.
• Licensing & Permitting: coordinate event-related permitting for the Events Department.
• Cross Department Collaboration: work with Development on donor and sponsor engagement.
• Sponsor Coordination: support sponsor outreach and follow-up on event items.
• Strong logistic skills: attention to detail, planning, scheduling and creativity.
• Partner with event professionals across agencies within JFSNJ; cross-training as needed.
• Perform other duties; flexible schedule, some evenings and weekends required.

Skills

Event coordination

Customer service

Logistics planning

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Event Administrator

Part Time - work less than 24 hours Administrative Cherry Hill, NJ, US

2 days ago Requisition ID: 2256

Salary Range: $24.00 To $27.00 Hourly

The Event & Development Administrator will support the events and programs managed by the Jewish Federation of Southern New Jersey (JFSNJ) and other agencies within JFSNJ as assigned. Events and programs will include, but are not limited to, fundraisers, educational programs and community engagement activities.

The Event & Development Administrator should have a background in hospitality, event planning, programming, and logistics. The role requires the ability to coordinate and execute multiple events concurrently and manage administrative tasks that ensure seamless event operations. The role requires exceptional organizational skills, attention to detail, a strong ability to communicate across all lines of business, and the capacity to thrive in a fast-paced environment.

The Event & Development Administrator will support the events and programs managed by the Jewish Federation of Southern New Jersey (JFSNJ) and other agencies within JFSNJ as assigned. Events and programs will include, but are not limited to, fundraisers, educational programs and community engagement activities.

The Event & Development Administrator should have a background in hospitality, event planning, programming, and logistics. The role requires the ability to coordinate and execute multiple events concurrently and manage administrative tasks that ensure seamless event operations. The role requires exceptional organizational skills, attention to detail, a strong ability to communicate across all lines of business, and the capacity to thrive in a fast-paced environment.

Job Responsibilities:

• Event Planning & Coordination: Assist in the planning and coordination of programs and events ensuring all logistics are in place.


• Logistics & Operations: Assist with event research, venue bookings, vendor arrangements (catering, AV, décor) and day-of logistics, etc.


• Administrative Support: Manage registration lists, update databases, manage contracts, and maintain accurate records related to events and programs.


• Customer Service: Handle inquiries, provide on-site assistance and ensure attendees receive all necessary information in timely and thoughtful manner.


• Budget & Expenses: Assist in budget tracking, processing invoices and credit card reconciliation.


• Licensing & Permitting: Coordinate and track event related permitting on behalf of Events Department.


• Cross Department Collaboration: Partner with Development team on fundraising initiatives, including event-related donor and sponsor engagement activities.


• Sponsor Coordination: Support sponsor identification efforts, assist with solicitation outreach, and coordinate follow-up with sponsors on event-related items including logistics, materials, and recognition.


• Strong logistic skills should include attention to detail, planning, scheduling and creative thinking.


• Partner and support with event professionals representing other agencies within the JFSNJ as assigned.


• Provide coverage and resources for other positions related to event planning - cross training.


• Perform all other duties assigned.


• Flexible schedule, some evenings and weekends required

Required Education & Experience:

• Event / Hospitality Coordination


• Customer Service


• Logistics / planning background


• Microsoft Office

EEO Statement:

The Jewish Federation of Southern New Jersey, and our family of agencies, is an Equal Employment Opportunity employer. We do not discriminate based upon a person’s actual or perceived gender, race, creed, color, sex (including pregnancy), affectional or sexual orientation, gender identity or expression, marital/civil union status, domestic partnership status, familial status, religion, national origin, nationality, ancestry, age, veteran or military status, disability that does not prohibit performance of essential job functions, or other legally protected characteristics.

The Federation participates in the E-Verify program.

The Federation is committed to working with and providing reasonable accommodation to applicants with disabilities. If you need assistance or an accommodation due to a disability, you may contact us via the link on this posting. EOE