Dynamic Events & Development Coordinator — Flexible Schedule

Samost Jewish Family and Children's Service of Southern New Jersey; Cherry Hill Township (NJ); On-site; USD 33,000 - 37,000; Full time

Job summary

Samost Jewish Family and Children's Service of Southern New Jersey is seeking an Event & Development Administrator to support events and programs including fundraisers, educational programs, and community engagement. The role requires strong hospitality, coordination, and communication skills to manage multiple events and related administrative tasks.

The position emphasizes on-site event support, vendor coordination, and collaboration with the Development team.

Qualifications

• Experience coordinating events or hospitality programs.
• Strong customer service and on-site guest support.
• Solid logistics, planning and multi-project coordination background.
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint).

Responsibilities

• Event Planning & Coordination: assist in planning and coordination of programs and events ensuring logistics are in place.
• Logistics & Operations: assist with venue bookings, vendor arrangements (catering, AV, décor) and day-of logistics.
• Administrative Support: manage registration lists, update databases, manage contracts, and maintain records.
• Customer Service: handle inquiries, provide on-site assistance and ensure attendees receive information promptly.
• Budget & Expenses: assist in budget tracking, processing invoices and credit card reconciliation.
• Licensing & Permitting: coordinate and track event related permitting for the Events Department.
• Cross Department Collaboration: partner with Development for fundraising initiatives and sponsor engagement.
• Sponsor Coordination: support sponsor identification, outreach, and post-event follow-up on logistics and materials.
• Provide coverage and cross-training for other event-related roles.

Skills

Event / Hospitality Coordination

Customer Service

Logistics / planning background

Communication across departments

Tools

Microsoft Office

Job description

Samost Jewish Family and Children's Service of Southern New Jersey is seeking an Event & Development Administrator to support events and programs including fundraisers, educational programs, and community engagement. The role requires strong hospitality, coordination, and communication skills to manage multiple events and related administrative tasks.

The position emphasizes on-site event support, vendor coordination, and collaboration with the Development team.