Event Coordinator: Orchestrate Memorable Group Events

Marcus Theatres Corporation; Gurnee (IL); Hybrid; USD 21,000 - 29,000; Part time

Benefits offered by this job

VIP Movie card

Hotel/Resort discounts

Medical, dental, vision insurance

Paid time off

Early wage access

Career growth opportunities

Modern Milwaukee office

Job summary

Marcus Theatres Corporation is seeking an Event Coordinator to support the Regional Account Manager in organizing and executing group events across multiple locations. The role blends onsite theatre duties with office-based work and requires coordination across sales, operations, and clients.

The ideal candidate will have 1–3 years in event coordination or hospitality, strong communication skills, and proficiency in Microsoft Office.

Qualifications

• Strong time-management, organizational, and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills, including drafting, editing, and proofreading professional correspondence and event documentation.
• Ability to build effective working relationships across departments, including corporate teams, theatre associates, and external partners.
• Comfortable in a customer-facing role, with the ability to anticipate client and theatre needs while maintaining professionalism and efficiency.
• Flexible, team-oriented approach with a willingness to support additional assignments in a fast-paced environment.

Responsibilities

• Serve as the primary administrative and coordination support to the Regional Account Manager for group events.
• Assist with inbound client inquiries via phone and shared email inboxes, responding directly or routing as appropriate.
• Ensure clear, timely documentation and communication of client timelines, expectations, and event details.
• Coordinate event preparation by communicating requirements to theatre operations teams and clients to support successful execution.
• Maintain and update event orders, calendars, contracts, and invoices to ensure accuracy and alignment with event details.
• Proactively identify missing information, potential issues, or deadline risks and escalation as needed.
• Create, update, and manage contracts and invoices in compliance with company policies and operational requirements.
• Ensure contracts are completed accurately and on time, meeting both client and internal deadlines.
• Reconcile events by reviewing payments, receipts, and transactions; ensure proper payment collection, receipting, documentation, and accurate charging instructions for accounting and theatre teams.
• Collaborate daily with the Regional Account Manager and operations teams, support best practices to exceed guest expectations, and maintain strict confidentiality of client, financial, and company information.
• Other duties as assigned.

Skills

Event coordination

Time management

Communication

Cross-functional collaboration

Customer-facing

Attention to detail

Tools

Microsoft Office

Job description

Marcus Theatres Corporation is seeking an Event Coordinator to support the Regional Account Manager in organizing and executing group events across multiple locations. The role blends onsite theatre duties with office-based work and requires coordination across sales, operations, and clients.

The ideal candidate will have 1–3 years in event coordination or hospitality, strong communication skills, and proficiency in Microsoft Office.