Event Coordinator & Office Administrator

Hixson Architecture, Engineering, Interiors; Cincinnati (OH); On-site; USD 60,000 - 80,000; Part time

Job summary

A leading company in architecture and engineering seeks a part-time Event Coordinator & Office Administrator to support events and manage office tasks. The ideal candidate will demonstrate strong organizational skills, multitask effectively, and possess a customer service mindset. This role offers an excellent benefits package alongside a flexible work environment.

Benefits

Paid time off

Paid parental leave

401K match

Profit sharing

End-of-year bonus plan

On-site fitness center

Free parking

Qualifications

• Previous experience in event coordination or office administration.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Ability to lift and move up to 25 lbs.

Responsibilities

• Plan and execute company-wide events.
• Coordinate catering and assist with meeting setups.
• Manage office supplies and provide front desk coverage.

Skills

Organizational Skills

Multitasking Skills

Communication

Customer Service Mindset

Education

Experience in event coordination or office administration

Tools

Microsoft Office

Job description

Part-Time

OPPORTUNITY

For a detail-oriented and highly organized Event Coordinator & Office Administrator to join our team on a 20 hour per week, part-time basis. This role is essential in supporting company-wide events, managing catering logistics, coordinating community service events as needed, and handling general office duties. The ideal candidate will be proactive, customer-service oriented, and capable of lifting up to 25 lbs.

POSITION

Event Coordination & Office Support

• Plan, organize, and execute a variety of company-wide events
• Demonstrated proficiency with MS Office (MS Outlook Calendar required)
• Coordinate catering for internal and external meetings and events
• Assist with meeting setup and teardown, including arranging furniture and supplies
• Manage associate event ticket raffles, including promotion and distribution
• Coordinate Community Service internal events and campaigns as needed
  
  
  

General Office Administration

• Order and maintain inventory of office supplies, coffee and breakroom supplies
• Prepare and clean up daily soup lunches for associates
• Provide front desk coverage from 12 Noon – 1:00pm, including greeting visitors and handling inquiries
• Perform other administrative tasks to ensure smooth office operations
  
  
  

Qualifications

• Previous experience in event coordination, office administration, or a related field
• Demonstrated strong organizational and multitasking skills
• Ability to lift and move up to 25 lbs. as part of event setup/teardown
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office (Outlook, Word, Excel) and basic office technology
• Customer service mindset and a positive attitude
  
  
  

Company

Located at the base of historic Mt. Adams, Hixson Architecture, Engineering, Interiors was formed in 1948 and is consistently listed as one of the top A/E firms in the United States. Fostering a culture that is different by design, Hixson manages by values, not by business objectives, and believes that by taking care of its associates, success follows. Add to this a prioritization of professional development, community service and living a balanced life, it all makes for a great place to work. To learn more about life at Hixson, please visit www.hixson-inc.com.

Compensation

Hourly rate commensurate with experience, plus excellent benefits package: paid time off, paid parental leave, 401K match, profit sharing, end-of-year bonus plan, on-site fitness center, free parking and more.

CONTACT

Martha Montgomery, Staffing Manager, Hixson, 659 Van Meter Street, Cincinnati, OH 45202; Email: [e-mail] EOE/M/F/D/V