Event Coordinator - Luxury Resort

Path Resorts; Sanbornton (NH); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health Insurance

Dental & Vision

Life Insurance

401(k)

Paid Vacation

Paid Holidays

Resort Amenities Access

Employee Discounts

Timeshare Exchange

Job summary

Steele Hill Resorts is seeking a dynamic Wedding & Events Coordinator to lead planning, coordination, and execution of weddings, social gatherings, corporate functions, and celebrations at the resort. The ideal candidate will be detail-oriented, service-driven, and able to assist with setup and breakdown, delivering memorable guest experiences in a fast-paced hospitality environment.

This role requires strong communication, professionalism, creativity, and a flexible schedule including

Qualifications

• Prior experience in event coordination, hospitality, or customer service preferred.
• Ability to lift, move and assist with event setup equipment as needed.
• Flexibility to work weekends, holidays, and evenings.

Responsibilities

• Lead and coordinate day-of event logistics for weddings, corporate meetings, social events, and celebrations.
• Engage with clients through venue tours, meetings, and final consultations to build lasting relationships.
• Coordinate with vendors and resort departments to ensure flawless event execution.
• Oversee setup and breakdown of spaces, including decor, equipment, and presentation.
• Prepare BEOs, process orders, and maintain event documentation and internal communications.
• Assist with booking and lead management to secure new events.
• Collaborate on event design and aesthetics to reflect client vision.
• Provide updates and collect feedback for service improvements.

Skills

Organizational skills

Multitasking

Time management

Customer service

Interpersonal skills

Job description

Steele Hill Resorts is seeking a dynamic, enthusiastic, and highly organized Wedding & Events Coordinator to join our team. This individual will play a vital role in the planning, coordination, and successful execution of a wide range of events, including weddings, social gatherings, corporate functions, and special celebrations. The ideal candidate will be detail-oriented, service-driven, and physically capable of assisting with event setup and breakdown while thriving in a fast-paced hospitality environment. This position requires exceptional communication skills, professionalism, creativity, and a passion for delivering memorable guest experiences.

• Health Insurance - Comprehensive coverage to keep you protected
• Dental & Vision Insurance - Keep your smile and vision healthy
• Life Insurance - Peace of mind for you and your loved ones, fully paid by us
• 401(k) Participation - Plan for your future while enjoying the present
• Paid Holidays - Celebrate the moments that matter most
• Free Access to Resort Amenities - Enjoy the Fitness Center, Pools, Golf Course, and more
• Exclusive Employee Discounts - Save on resort stays, services, dining, and retail
• Timeshare Exchange Opportunities - Available after one year of employment

Description

Wedding & Events Coordinator

Position Overview

Steele Hill Resorts is seeking a dynamic, enthusiastic, and highly organized Wedding & Events Coordinator to join our team. This individual will play a vital role in the planning, coordination, and successful execution of a wide range of events, including weddings, social gatherings, corporate functions, and special celebrations. The ideal candidate will be detail-oriented, service-driven, and physically capable of assisting with event setup and breakdown while thriving in a fast-paced hospitality environment. This position requires exceptional communication skills, professionalism, creativity, and a passion for delivering memorable guest experiences.

Generous Benefits Package

• Health Insurance - Comprehensive coverage to keep you protected
• Dental & Vision Insurance - Keep your smile and vision healthy
• Life Insurance - Peace of mind for you and your loved ones, fully paid by us
• 401(k) Participation - Plan for your future while enjoying the present
• Paid Vacation - Because everyone deserves time to recharge
• Paid Holidays - Celebrate the moments that matter most

On-Resort Perks

• Free Access to Resort Amenities - Enjoy the Fitness Center, Pools, Golf Course, and more
• Exclusive Employee Discounts - Save on resort stays, services, dining, and retail
• Timeshare Exchange Opportunities - Available after one year of employment

Key Responsibilities

• Event Execution & Coordination: Lead and coordinate day-of event logistics for weddings, corporate meetings, social events, and special celebrations, ensuring seamless execution from start to finish.
• Client Engagement & Support: Assist with venue tours, client meetings, detail reviews, and final consultations while building lasting client relationships through clear communication, professionalism, and exceptional service.
• Vendor & Partner Communication: Serve as a liaison between clients, vendors, resort departments, and third-party partners to ensure all event details are executed accurately and expectations are exceeded.
• Venue Preparation & Oversight: Oversee the setup and breakdown of event spaces, including equipment installation, décor placement, table arrangements, and overall venue presentation. Maintain a clean, organized, and polished event environment at all times.
• Administrative Support: Prepare and distribute Banquet Event Orders (BEOs), process supply orders, maintain event documentation, and coordinate internal communications related to event operations.
• Sales Support & Lead Management: Assist with negotiating and booking event spaces, responding to inquiries, tracking leads from web, email, and phone channels, and following up with prospective clients to secure new business opportunities.
• Creative Input & Event Design: Collaborate with clients and team members on event aesthetics, including floral arrangements, linens, décor, and layout design to ensure each event reflects the client’s vision and resort standards.
• Reporting & Feedback: Provide timely updates to Sales Managers and Directors, gather client feedback, and assist in identifying opportunities for service enhancements and future marketing initiatives.

Requirements

Qualifications:

• Prior experience in event coordination, hospitality, or customer service preferred
• Strong organizational, multitasking, and time-management skills
• Excellent interpersonal, communication, and customer service abilities
• Ability to lift, move, and assist with event setup equipment as needed
• Flexibility to work weekends, holidays, evenings, and varying schedules
• Positive attitude with a commitment to delivering exceptional guest experiences
• Familiarity with BEOs, event sales systems, and hospitality software is a plus