Event Coordinator I

Artisan Talent; Lemont (IL); Remote; USD 60,000 - 80,000; Full time

Job summary

An established industry player is looking for an Event Coordinator to oversee logistics and execution of diverse events. This role involves coordinating arrangements, managing technical aspects for virtual platforms, and ensuring participant engagement. The ideal candidate will possess strong organizational and communication skills, with a knack for multitasking in a fast-paced environment. If you thrive on creating memorable experiences and have a keen eye for detail, this opportunity is perfect for you. Join a dynamic team and contribute to the success of impactful events while working remotely on your own schedule.

Qualifications

• Experience coordinating event logistics and managing AV setups.
• Strong communication skills for effective participant engagement.

Responsibilities

• Coordinate logistics for various events, ensuring alignment with standards.
• Manage technical aspects for virtual platforms and troubleshoot issues.

Skills

Organizational Skills

Communication Skills

Event Logistics Coordination

Attention to Detail

Multitasking

Tools

Microsoft Word

Microsoft Outlook

Adobe Acrobat

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Zoom

Job description

Join to apply for the Event Coordinator I role at Artisan Talent.

Our client is seeking an Event Coordinator to manage logistics, planning, and execution of various events, including meetings, workshops, and guest visits.

You Will:

• Coordinate logistics for events, ensuring all components align with organizational standards
• Oversee arrangements with support staff, including AV teams, and manage technical aspects for virtual platforms such as Zoom and Teams
• Facilitate participant engagement and troubleshoot technical issues during events
• Maintain project documentation and draft status updates for stakeholders
• Develop agendas for visits and tours, send calendar invites, and coordinate tour guides and presenters
• Arrange transportation and schedule safety walkthroughs for lab tours
• Organize and manage event materials, gathering presentations in a centralized repository
• Schedule and conduct dry runs for events as needed
• Support various events, including seminars and commissioner visits

You Have:

• Strong organizational and communication skills with the ability to multitask in a fast-paced environment
• Proficiency in Word, Outlook, Acrobat, Excel, PowerPoint, Teams, and Zoom
• Experience coordinating event logistics, including AV setup, transportation, and safety protocols
• Ability to create and manage event invitations, registration processes, and communications
• Experience supporting webinars, including drafting abstracts, setting up registration links, managing registrants, and organizing dry runs
• Ability to edit newsletters and PowerPoint presentations for leadership meetings
• Strong attention to detail and ability to manage multiple priorities effectively

Logistics:

• Start Date/Duration: Starting ASAP and ongoing
• Hours/Week: 6-8 Hours/Week
• Onsite/Offsite: Remote working roughly ET or CT hours (*Must be based in the US)
• Laptop/Software Requirements: Working on your own Laptop & Software
• Background Check: Yes
• Salary/Rate: $40/Hour

Job #49671

Seniority level

• Associate

Employment type

• Contract

Job function

• Management and Manufacturing

Industries

• Staffing and Recruiting