Event Coordinator with German or French

American Express Global Business Travel; United States; Remote; USD 45,000 - 75,000; Full time

Job summary

Join a forward-thinking company as an Event Coordinator, where your passion for travel and event management can shine. This role involves collaborating with international teams to ensure seamless event execution while maintaining high standards of service. You will be responsible for managing attendee needs, vendor negotiations, and project coordination, all while working in a flexible, inclusive environment that values your contributions. If you have a knack for organization and a love for travel, this opportunity is perfect for you to make a meaningful impact in the travel industry.

Benefits

Health and Welfare Insurance Plans

Retirement Programs

Parental Leave

Adoption Assistance

Travel Perks

Global Tuition Assistance

Access to Learning Platform

Wellbeing Resources

Qualifications

• Experience in event or meeting management is essential.
• Strong language skills in German or French required.

Responsibilities

• Coordinate projects and admin processing for Delegate Management.
• Support local team in event planning and vendor management.

Skills

Event Management

Project Coordination

Analytical Skills

Attention to Detail

Team Spirit

Language Proficiency (German/French)

Communication Skills

Education

College Degree

Tools

Event Management Software

Job description

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

Ready to explore a career path? Start your journey.

The Event Coordinator (Dynamic Model) is the primary liaison in the Virtual Centralized Team. You will collaborate with a designated internal team based in another country (customer market) to coordinate projects and admin processing for Delegate Management. You'll also communicate with the internal teams and on a timely basis, information relative to travel program operations.

Ability to work remotely or in a hybrid format is a must.

*German and/or French speakers only*

What you'll be doing:

• Support the local team in Event Planning.
• Source, Negotiate, Contract and Manage all vendors / suppliers for the meeting on client’s behalf and ensuring quality services at efficient rates.
• Support the event planner with managing all aspects of the program (food and beverage, activities, transport, etc.).
• Attendee Management and associated aspects (event registrations, rooming lists, special needs, dietary requirements, attendee communications etc.).
• Support Digital Services team for Web Build and or Mobile App requirements.
• Coordinate with the air ticketing team for the event for seamless operations.
• Meet all deliverables and SLAs, both internally and externally.
• Understand and be compliant with all American Express GBT policies.
• Maintain accurate records, system input, and complete file management as outlined in American Express M&E and client policies and procedures.
• Follow standard operating procedures.
• Coordinates projects and Admin processing as detailed in Job Specifics Tasks.
• Perform other duties as required.

What we need from you:

• Experience in event or meeting management.
• Strong German OR French language skills, as well as English.
• College degree preferred.
• Advanced oral and written presentation skills in German & English languages required.
• Operations experience in hospitality industry or equivalent a plus.
• Proven aptitude for technology and/or software solutions and analytical skills required.
• Interest in understanding the process and ability to identify the exceptions.
• Prior experience in effectively handling multiple projects/demands.
• Interest in learning new systems and working with data in the system.
• Attention to details.
• Accountability.
• Team spirit – responsibility of the team success.
• Ability to work remotely, in shifts and support Europe time zones is required.

General:

This is a Remote role based in Poland or Spain.

Location: Poland

The #TeamGBT Experience

• Flexible benefits: are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more.

• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

• Develop the skills you want: when the time is right for you, with global tuition assistance, access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

• We strive to champion Diversity, Equity, and Inclusion: in every aspect of our business at GBT. You can connect with colleagues through our global Inclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

• Wellbeing resources: to support mental and emotional health for you and your immediate family.

• And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult GBT Recruitment Privacy Statement.

What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;