Event Coordinator (Contract)

Tarte Inc.; New York, Northern (NY, KY); Hybrid; USD 66,000 - 67,000; Full time

Benefits offered by this job

Salary range

Hybrid work policy

Collaborative environment

Job summary

tarte cosmetics is seeking an Events Coordinator for a 6-month contract to plan and execute marketing events. You will collaborate with PR, influencer, marketing, and creative teams to deliver impactful activations, manage vendors, and coordinate guest lists.

We value strong communication, meticulous organization, and the ability to multitask in a fast-paced environment. Travel is required, with a hybrid work policy supporting balance and collaboration.

Qualifications

• Bachelor's degree required.
• 2+ years' experience in event planning.
• Experience with media/influencer events a plus.
• Strong written and verbal communication skills.
• Excellent organizational and multi-tasking abilities.
• Willingness to travel domestically and internationally.

Responsibilities

• Coordinate travel, venues, vendors, and on-site logistics.
• Drive project timelines and meet deadlines.
• Manage event branding, décor, and on-site setup.
• Source activations and collaborations with brands.
• Negotiate contracts and pricing as needed.
• Coordinate guest lists and invitations.
• Be main on-site contact for events.
• Manage departmental event budgets.
• Support HR and other departments for corporate events.
• Supervise 1–2 interns per semester.

Skills

Event planning

Communication

Organization

Problem solving

Time management

Travel coordination

Attention to detail

Education

Bachelor's Degree

Tools

Excel

PowerPoint

Job description

tarte™ is the pioneer of high-performance naturals™ & one of the fastest growing cosmetic companies in the U.S. Nearly 25 years ago, founder & CEO Maureen Kelly set out to create a cruelty-free line of easy-to-use, life-proof products packed with good-for-you ingredients that deliver real results without compromise. Each item is developed without the icky, bad stuff (like parabens, mineral oil, phthalates, & more) & with the best naturally-derived ingredients Mother Nature has to offer. The brand is 85% vegan (with 100% vegan skincare!) & proud to be the #1 concealer brand in the US.* tarte™ is committed to sharing its passion for skinvigorating™ ingredients with the world: it has in-store presence in over 20 countries & online at tarte.com, shipping to over 50 countries worldwide!

But tarte™ doesn't stop there. Giving back has always been a part of the brand's DNA. tarte is committed to lifting up others, having cleared thousands of teacher wishlists & mentoring future leaders & entrepreneurs through the tartelette U internship programs & the shape your future™ small business awards. In 2017, tarte™ founded heart to tarte™, a 501(c)(3) non-profit organization to help support causes like female empowerment, underserved communities, environmental conservancy, animal rescue, disaster relief & health & wellness initiatives. tarte also sustainably sources ingredients directly from cooperatives, & in 2019 helped fund the creation of an all-female maracuja cooperative in the Rainforest.

Are you a force of nature who thrives in a fast-paced environment? Do you want to contribute to tarte's mission of offering cruelty-free, eco-chic cosmetics chock high-performance natural™ ingredients? If so, we'd love to hear from you!

Events Coordinator (Contract)

tarte cosmetics is seeking a coordinator who will be responsible for executing & planning all marketing events. This role will work cross functionally with PR, influencer, marketing & creative teams to coordinate key activations. Candidates must have experience in large & small scale event planning, & possess the ability to prioritize & thrive in a fast-paced environment. This is a 6-month contract position targeting 40 hours per week.

Responsibilities

• Responsible for all event planning logistics including but not limited to coordinating travel, venues, sourcing vendors, shipping products, on-site problem-solving, etc.
• Drive project timelines to stay organized & meet all deadlines
• Manage creative execution of events including creation of branded collateral, décor & on-site setup
• Brainstorm & source creative activations, vendors & activities for events
• Seek out & facilitate collaboration with like-minded brands for event collaboration & gifting opportunities
• Negotiate contracts & pricing as needed
• Work cross-functionally to coordinate guest lists & invitations
• Main point of contact on-site for all events
• Manage & work within department budget
• Support HR & other cross-functional departments as needed for internal/corporate events
• Manage 1-2 interns per semester

Requirements

• Bachelor's Degree required
• 2+ years' experience in event planning
• Experience with media &/or influencer events a plus
• Strong written & verbal communication skills
• Exceptional attention to detail, excellent organizational skills, & ability to multi-task
• Ability to be flexible & experience troubleshooting problems in real time
• Advanced proficiency in Excel & PowerPoint
• Frequent travel & evening/weekend responsibilities during events
• Domestic and International travel will be required for this specific position.

Our Perks

• Salary range: 66,350-66,500 (compensation will depend on a variety of factors, including but not limited to skill level, relevant work experience & education)
• Hybrid work policy
• Friendly, fun, creative & collaborative work environment

Tarte is an equal opportunity employer.