Event Coordinator – Contract

tarte cosmetics; New York (NY); On-site; USD 66,350 - 66,500; Full time

Benefits offered by this job

Hybrid work policy

Creative and collaborative environment

Job summary

tarte cosmetics is seeking an Events Coordinator on a 6-month contract to execute and plan marketing events, collaborating with PR, influencer, marketing and creative teams.

The role requires 2+ years in event planning, strong communication, Excel and PowerPoint skills, and willingness to travel; domestic and international travel will be required. The position operates under a hybrid work policy and offers a dynamic, creative environment.

Qualifications

• Bachelor's Degree required.
• 2+ years' experience in event planning.
• Experience with media and/or influencer events is a plus.
• Strong written and verbal communication skills.
• Exceptional attention to detail and excellent organizational skills.
• Ability to be flexible and troubleshoot problems in real time.
• Advanced proficiency in Excel and PowerPoint.
• Frequent travel and evening/weekend responsibilities during events.
• Domestic and international travel will be required for this position.

Responsibilities

• Coordinate all event planning logistics including travel, venues, vendors, shipping products, and on-site execution.
• Drive project timelines to stay organized and meet deadlines.
• Manage creative execution of events including branded collateral, décor, and on-site setup.
• Brainstorm and source activations, vendors and activities for events.
• Collaborate with brands for event collaborations and gifting opportunities.
• Negotiate contracts and pricing as needed.
• Coordinate guest lists and invitations; be on-site main point of contact.
• Manage and work within department budget.
• Support HR and other departments for internal events.
• Manage 1-2 interns per semester.

Skills

Event planning

Project coordination

Communication

Budget management

Attention to detail

Time management

Education

Bachelor's Degree

Tools

Excel

PowerPoint

Job description

Events Coordinator (Contract)

tarte cosmetics is seeking a coordinator who will be responsible for executing & planning all marketing events. This role will work cross functionally with PR, influencer, marketing & creative teams to coordinate key activations. Candidates must have experience in large & small scale event planning, & possess the ability to prioritize & thrive in a fast-paced environment. This is a 6-month contract position targeting 40 hours per week.

Responsibilities:

• Responsible for all event planning logistics including but not limited to coordinating travel, venues, sourcing vendors, shipping products, on-site problem-solving, etc.
• Drive project timelines to stay organized & meet all deadlines
• Manage creative execution of events including creation of branded collateral, décor & on-site setup
• Brainstorm & source creative activations, vendors & activities for events
• Seek out & facilitate collaboration with like-minded brands for event collaboration & gifting opportunities
• Negotiate contracts & pricing as needed
• Work cross-functionally to coordinate guest lists & invitations
• Main point of contact on-site for all events
• Manage & work within department budget
• Support HR & other cross-functional departments as needed for internal/corporate events
• Manage 1-2 interns per semester

Requirements:

• Bachelor's Degree required
• 2+ years' experience in event planning
• Experience with media &/or influencer events a plus
• Strong written & verbal communication skills
• Exceptional attention to detail, excellent organizational skills, & ability to multi-task
• Ability to be flexible & experience troubleshooting problems in real time
• Advanced proficiency in Excel & PowerPoint
• Frequent travel & evening/weekend responsibilities during events
• Domestic and International travel will be required for this specific position.

Our Perks:

• Salary range: 66,350-66,500 (compensation will depend on a variety of factors, including but not limited to skill level, relevant work experience & education)
• Hybrid work policy
• Friendly, fun, creative & collaborative work environment

Tarte is an equal opportunity employer.