Personal Assistant to Founder & CEO

tarte cosmetics; Key Largo (FL); Hybrid; USD 80,000 - 110,000; Full time

Job summary

tarte cosmetics is seeking an Executive Assistant to support our Founder & CEO in the Miami, FL area, with travel to Key Largo. The role involves managing the CEO's calendar, coordinating meetings, travel arrangements, and expense management while acting as a liaison across departments.

The ideal candidate has prior experience as an Executive or Personal Assistant, strong organizational and communication skills, and comfort with frequent domestic and international travel.

Qualifications

• Experience as an Executive or Personal Assistant with calendar coordination and travel logistics.
• VIP/Celebrity support experience is a plus.
• Proficient in calendar management tools and office software.
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail.
• Willing to work weekends/evenings and travel frequently.
• Hybrid onsite in Greater Florida Keys area; able to commute from Miami 2x per week.

Responsibilities

• Manage CEO calendar across departments; schedule meetings and travel arrangements.
• Provide briefs and documentary materials for meetings and engagements.
• Coordinate on-site photoshoots and events logistics.
• Monitor and reconcile expenses and maintain budget records.
• Handle sensitive information with discretion and professionalism.

Skills

Calendar coordination

Travel coordination

Personal assistant

VIP support

AI tools

Organization

Communication skills

Proactive mindset

Flexibility

Tools

AI tools

Job description

Executive Assistant to Founder & CEO

tarte cosmetics is looking for a socially-savvy Executive Assistant to our Founder & CEO based in the Miami, FL area, with ability to commute 2x a week to the Key Largo, FL area. The EA will be responsible for CEO logistics, calendar coordination, travel & expense management, & serve as a liaison between departments. The ideal candidate has previous experience in an Executive/Personal Assistant role. This position will involve extensive travel including domestic & international.

Responsibilities

• Manage & serve as the liaison across all departments to maintain & organize the CEO's calendar; schedule meetings, appointments, travel arrangements, etc. Ensure necessary briefs & documents have been provided for meetings & engagements


• Help with logistics for on-site photoshoots, events, etc.


• Monitor & reconcile expenses, maintaining meticulous records & adhering to budget guidelines


• Handle sensitive information with the utmost discretion & professionalism

Requirements

• Previous experience as an Executive or Personal Assistant, in a role involving calendar coordination, planning, travel coordination, personal assistant responsibilities, etc.


• Previous experience as a personal assistant, supporting VIP or Celebrity is a plus


• Proficiency in calendar management tools & office software


• Exceptional organizational skills, with a keen eye for detail


• Excellent written & verbal communication skills


• Proactive & adaptable, with the ability to thrive in a fast-paced environment


• Flexibilityinworkhours,mustbeavailableweekends&eveningswithabilitytotraveloften


• HybridonsiteingreaterFloridaKeysarea(abletocommutefromMiami2xperweek)


• ProficiencywithAItools(Claude,ChatGPT,Gemini,etc)

About Us

tarte™ is the pioneer of high-performance naturals™ & one of the fastest growing cosmetic companies in the U.S. Nearly 25 years ago, founder & CEO Maureen Kelly set out to create a cruelty-free line of easy-to-use, life-proof products packed with good-for-you ingredients that deliver real results without compromise. Each item is developed without the icky, bad stuff (like parabens, mineral oil, phthalates, & more) & with the best naturally-derived ingredients Mother Nature has to offer. The brand is 85% vegan (with 100% vegan skincare!) & proud to be the #1 concealer brand in the US.* tarte™ is committed to sharing its passion for skinvigorating™ ingredients with the world: it has in-store presence in over 20 countries & online at tarte.com, shipping to over 50 countries worldwide!

But tarte™ doesn't stop there. Giving back has always been a part of the brand's DNA. tarte is committed to lifting up others, having cleared thousands of teacher wishlists & mentoring future leaders & entrepreneurs through the tartelette U & internship programs & the shape your future™ small business awards. In 2017, tarte™ founded heart to tarte™, a 501(c)(3) non-profit organization to help support causes like female empowerment, underserved communities, environmental conservancy, animal rescue, disaster relief & health & wellness initiatives. tarte also sustainably sources ingredients directly from cooperatives, & in 2019 helped fund the creation of an all-female maracuja cooperative in the Rainforest.

Are you a force of nature who thrives in a fast-paced environment? Do you want to contribute to tarte's mission of offering cruelty-free, eco-chic cosmetics chock high-performance natural™ ingredients? Do you love keeping up with the latest social media trends & creating content of your own? If so, we'd love to hear from you!