Event Coordinator (Contract)

Tarte Cosmetics; New York (NY); Hybrid; USD 66,000 - 67,000; Full time

Benefits offered by this job

Salary range: 66,350-66,500

Hybrid work policy

Creative & collaborative environment

Job summary

tarte cosmetics is seeking an Events Coordinator for a 6-month contract in New York, NY. The role will execute marketing events, work with PR, influencer, marketing and creative teams, and manage all on-site logistics.

The ideal candidate holds a Bachelor's degree with 2+ years in event planning, strong communication, and the ability to travel and work evenings/weekends. Experience with media/influencer events is a plus.

Qualifications

• Bachelor's Degree required.
• 2+ years' experience in event planning.
• Experience with media and/or influencer events is a plus.
• Strong written and verbal communication skills.
• Exceptional attention to detail and organizational skills.
• Ability to multi-task and troubleshoot in real time.
• Frequent travel and evening/weekend hours during events.
• Domestic and international travel required for this position.

Responsibilities

• Responsible for all event planning logistics including travel, venues, sourcing vendors, shipping products, on-site problem solving.
• Drive project timelines to stay organized and meet deadlines.
• Manage creative execution of events including branded collateral, décor and on-site setup.
• Brainstorm and source creative activations, vendors and activities for events.
• Seek out and facilitate collaboration with like-minded brands for event collaborations and gifting opportunities.
• Negotiate contracts and pricing as needed.
• Coordinate guest lists and invitations cross-functionally.
• Be main on-site contact for all events and manage department budget.
• Support HR and other departments for internal/corporate events.
• Manage 1-2 interns per semester.

Skills

Event planning

Vendor negotiation

Cross-functional collaboration

Communication skills

Multi-tasking

Education

Bachelor's Degree

Tools

Excel

PowerPoint

Job description

• Strong written & verbal communication skills

tarte™ is the pioneer of high-performance naturals™ & one of the fastest growing cosmetic companies in the U.S. Nearly 25 years ago, founder & CEO Maureen Kelly set out to create a cruelty-free line of easy-to-use, life-proof products packed with good-for-you ingredients that deliver real results without compromise. Each item is developed without the icky, bad stuff (like parabens, mineral oil, phthalates, & more) & with the best naturally-derived ingredients Mother Nature has to offer. The brand is 85% vegan (with 100% vegan skincare!) & proud to be the #1 concealer brand in the US.* tarte™ is committed to sharing its passion for skinvigorating™ ingredients with the world: it has in-store presence in over 20 countries & online at tarte.com, shipping to over 50 countries worldwide!

But tarte™ doesn't stop there. Giving back has always been a part of the brand's DNA. tarte is committed to lifting up others, having cleared thousands of teacher wishlists & mentoring future leaders & entrepreneurs through the tartelette U & internship programs & the shape your future™ small business awards. In 2017, tarte™ founded heart to tarte™, a 501(c)(3) non-profit organization to help support causes like female empowerment, underserved communities, environmental conservancy, animal rescue, disaster relief & health & wellness initiatives. tarte also sustainably sources ingredients directly from cooperatives, & in 2019 helped fund the creation of an all-female maracuja cooperative in the Rainforest.

Are you a force of nature who thrives in a fast-paced environment? Do you want to contribute to tarte's mission of offering cruelty-free, eco-chic cosmetics chock high-performance natural™ ingredients? If so, we'd love to hear from you!

Events Coordinator (Contract)

tarte cosmetics is seeking a coordinator who will be responsible for executing & planning all marketing events. This role will work cross functionally with PR, influencer, marketing & creative teams to coordinate key activations. Candidates must have experience in large & small scale event planning, & possess the ability to prioritize & thrive in a fast-paced environment. This is a 6-month contract position targeting 40 hours per week.

Responsibilities:

• Responsible for all event planning logistics including but not limited to coordinating travel, venues, sourcing vendors, shipping products, on-site problem-solving, etc
• Drive project timelines to stay organized & meet all deadlines
• Manage creative execution of events including creation of branded collateral, décor & on-site setup
• Brainstorm & source creative activations, vendors & activities for events
• Seek out & facilitate collaboration with like-minded brands for event collaboration & gifting opportunities
• Negotiate contracts & pricing as needed
• Work cross-functionally to coordinate guest lists & invitations
• Main point of contact on-site for all events
• Manage & work within department budget
• Support HR & other cross-functional departments as needed for internal/corporate events
• Manage 1-2 interns per semester

Requirements:

• Bachelor's Degree required
• 2+ years' experience in event planning
• Experience with media &/or influencer events a plus
• Strong written & verbal communication skills
• Exceptional attention to detail, excellent organizational skills, & ability to multi-task
• Ability to be flexible & experience troubleshooting problems in real time
• Advanced proficiency in Excel & PowerPoint
• Frequent travel & evening/weekend responsibilities during events
• Domestic and International travel will be required for this specific position

Our Perks:

• Salary range: 66,350-66,500 (compensation will depend on a variety of factors, including but not limited to skill level, relevant work experience & education)
• Hybrid work policy
• Friendly, fun, creative & collaborative work environment

Tarte is an equal opportunity employer.