Campus Event Services Coordinator

Hillsdale College; Hillsdale (MI); On-site; USD 42,000 - 64,000; Full time

Job summary

Hillsdale College seeks an experienced events coordinator to manage campus events from inception to completion, coordinating with clients and vendors to ensure goals and timelines are met. The role emphasizes high-touch service, collaboration with multiple campus departments, and careful planning to align with brand standards.

You will support events such as Commencement and Homecoming, organize work orders and minutes, and help produce schedules and registrations while handling budgeting and

Qualifications

• Bachelor’s degree and 3 years of event planning experience or an equivalent combination of education and experience.
• Excellent interpersonal and customer service skills.
• Excellent verbal and written communication skills.
• Excellent organizational skills and meticulous attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.

Responsibilities

• Manage designated events from inception to conclusion as determined by the Director, including meetings, registrations, room blocks, setup/teardown, and billing.
• Consult with campus departments to tailor event scheduling to meet needs and optimize venue selection.
• Collaborate with campus service providers to propose and implement service options and capabilities.
• Assist with organization of on-campus events such as Commencement, White and Blue Weekend, Homecoming, and summer conferences.
• Assist with coordinating printed materials, event spending, and other requested information.
• Perform all other tasks and projects as assigned.

Skills

Interpersonal skills

Customer service

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Problem solving

Prioritization

Calm demeanor

Education

Bachelor’s degree

3 years event planning experience

Job description

Duties and responsibilities include performing and managing tasks and projects assigned by the Director: written and oral correspondence, scheduling and sourcing event venues, preparing and following up on checklists/timeline/production schedules, managing meetings and calendar appointments, and generating data and documents. Serving as the liaison between the Director of Campus Services and clients. Contributing to a team environment for the effective and efficient delivery of high-touch events and experiences that are on brand, that meet goals and objectives, and that exceed customer expectations both externally and internally.

Essential Job Functions

• Manage designated events from inception to conclusion as determined by the Director. Includes facilitating client and vendor meetings to determine meeting goals and objectives, registration needs, room blocks, seating, set-up and teardown, billing, special meal requests, etc.
• Consult with various departments across campus to assess and understand their needs and requirements for events; streamlining event efficiency by tailoring event scheduling towards venues that best support event needs and requirements.
• Work closely with service providers on campus to understand, offer, and implement service options, capabilities, and limitations.
• Assist with the organization of on-campus events such as Commencement, White and Blue Weekend, Homecoming, Summer conferences/camps, etc. Responsibilities include creating work orders, compiling and distributing meeting minutes, creating and updating various schedules, organizing event registration, and assigning staff to work.
• Assist with coordinating and proofing printed materials, compiling event spending, and other requested information.
• Perform all other tasks and projects as assigned.

Required Qualifications

Education & Experience

This position requires a bachelor’s degree and 3 years of event planning experience or an equivalent combination of education and experience sufficient to demonstrate the ability to perform the job.

Other Skills

• Excellent interpersonal and customer service skills.
• Excellent verbal and written communication skills
• Excellent organizational skills and meticulous attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Creative and effective problem-solving skills.
• Ability to prioritize tasks.
• Ability to respond to problems and to assist people with a calm, courteous, and helpful manner and attitude.
• Ability to encapsulate big-picture needs and how to facilitate those needs.
• Ability to forecast potential conflicts and proactively resolve issues that may arise.
• Ability to work with a variety of people and departments

Physical Demands

Posting Number

Posting Number S312P

Open Date

Open Date 08/18/2026

Close Date

Open Until Filled Yes

Special Instructions to Applicants

Supplemental Questions

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