Event Coordinator

Three Pillars; Dousman (WI); On-site; USD 40,000 - 60,000; Full time

Job summary

Three Pillars is seeking an Event Coordinator to plan, organize, and execute catering events, serving as the main contact between clients, culinary teams, and service staff.

You will manage all event logistics from inquiry to post-event follow-up, ensuring on-brand, seamless experiences with high hospitality standards.

Qualifications

• Experience in restaurant or hospitality settings preferred but not required.
• Ability to stand for extended periods and lift up to 30 pounds.
• Excellent communication and interpersonal skills.

Responsibilities

• Coordinate all aspects of catering events, including menu planning, scheduling, staffing, setup, execution, and teardown.
• Serve as the primary liaison between clients and internal departments (culinary, hospitality, facilities).
• Conduct site visits, consultations, and event walkthroughs with clients to ensure expectations and logistics are aligned.
• Prepare event orders, contracts, and invoices accurately and distribute them to relevant departments.
• Manage event timelines, floor plans, and service details to ensure smooth execution.
• Oversee on-site event setup and service to maintain presentation, timeliness, and quality standards.
• Communicate effectively with kitchen and service teams regarding special requests, dietary needs, and event requirements.
• Maintain accurate records of event details, costs, and client feedback for future planning and improvement.

Skills

Communication

Multitasking

Hospitality

Time management

Tools

Event management software

POS systems

Microsoft Office Suite

Job description

Description

The Event Coordinator is responsible for planning, organizing, and executing catering events to ensure exceptional experience for clients and guests. This position serves as the main point of contact between clients, the culinary team, and service staff—managing all event logistics from initial inquiry through post-event follow-up. The Event Coordinator ensures events are seamless, on-brand, and delivered with professionalism, attention to detail, and the highest level of hospitality.

A. Event Coordination

• Coordinate all aspects of catering events, including menu planning, scheduling, staffing, setup, execution, and teardown.
• Serve as the primary liaison between clients and internal departments (culinary, hospitality, facilities, etc.).
• Conduct site visits, consultations, and event walkthroughs with clients to ensure expectations and logistics are aligned.
• Prepare event orders, contracts, and invoices accurately and distribute them to relevant departments.
• Manage event timelines, floor plans, and service details to ensure smooth execution.
• Oversee on-site event setup and service to maintain presentation, timeliness, and quality standards.
• Communicate effectively with kitchen and service teams regarding special requests, dietary needs, and event requirements.
• Maintain accurate records of event details, costs, and client feedback for future planning and improvement.

B. Customer Service

• Provide exceptional hospitality by anticipating client and guest needs and ensuring events exceed expectations.

C. Other Responsibilities

• Model our values.
• Manages weekly operations meetings with all appropriate departments.
• Other duties as assigned by supervisor.

Requirements

• Experience
• Previous restaurant or hospitality experience preferred but not required.
• Physical Requirements
• Ability to stand and walk for extended periods of time.
• Ability to lift up to 30 pounds.
• Comfortable working in varied environments including kitchens, event spaces, and outdoor venues.
• Ability to move tables, chairs, and event equipment as needed.
• Mental Requirements
• Excellent communication and interpersonal skills, both written and verbal.
• Ability to manage multiple events and priorities in a fast-paced environment.
• Other Qualifications
• Strong organizational and time-management skills with exceptional attention to detail.
• Professional appearance and demeanor, with a commitment to outstanding service.
• Proficiency in event management software, POS systems, and Microsoft Office Suite preferred.
• Flexibility to work evenings, weekends, and holidays as required by event schedules.