Event Coordinator

Jobtailor; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Job summary

Jobtailor is seeking a proactive Community Engagement Coordinator to support outreach, stakeholder relations, and event coordination across the DMV region. You will help maintain databases, calendars, briefs, and engagement materials to ensure effective communications and partnerships.

You will work with cross‑functional teams to track opportunities, prepare reports, and implement digital engagement tools, AI-enabled workflows, and efficient processes.

Qualifications

• Experience supporting community engagement or stakeholder relations
• Strong organizational and project coordination skills
• Excellent written and verbal communication
• Experience with digital event tech and AI tools
• Ability to obtain US government security clearance
• DMV region preferred

Responsibilities

• Support coordination of community engagement initiatives
• Maintain stakeholder databases and records
• Manage engagement calendars and schedules
• Track opportunities and provide updates to teams
• Coordinate speaker logistics and briefs
• Develop engagement briefs and background materials
• Prepare reports, dashboards, and communications
• Collaborate with outreach and event teams
• Assist with event coordination and logistics
• Maintain engagement records and processes
• Ensure accurate documentation of stakeholder data
• Contribute to process improvements

Skills

Community Engagement

Stakeholder Relations

Event Coordination

Digital Engagement Technologies

Project Coordination

Education

Degree or relevant experience in Communications/PR/Marketing

Tools

Virtual Engagement Platforms

AI-Enabled Tools

Engagement Calendars

Job description

• Support the coordination and execution of community engagement, outreach, and stakeholder relations initiatives
• Maintain stakeholder databases, engagement directories, contact records, and community relationship information
• Manage engagement calendars, speaking opportunities, outreach activities, and stakeholder engagement schedules
• Track emerging engagement opportunities and provide updates, summaries, and recommendations to internal teams and leadership
• Coordinate speaker logistics, briefing materials, biographies, talking points, and supporting documentation
• Develop engagement briefs, background materials, stakeholder summaries, and pre-event informational resources
• Support preparation of reports, updates, dashboards, and communications related to engagement activities
• Collaborate with communications, outreach, event, and stakeholder engagement teams
• Assist with event coordination, participant communications, registration activities, and logistics support
• Maintain engagement records, documentation, and operational processes
• Ensure stakeholder information, outreach activities, and engagement data are accurately documented
• Contribute to continuous improvement of engagement processes, workflows, and stakeholder management practices

Requirements

• Experience supporting community engagement, stakeholder relations, outreach, communications, marketing, public affairs, or event coordination activities
• Strong organizational and project coordination skills with the ability to manage multiple priorities simultaneously
• Excellent written, verbal, and interpersonal communication skills
• Experience leveraging digital event technologies, virtual engagement platforms, and AI-enabled tools
• Curiosity in technology landscape and how AI is changing communications
• Experience maintaining schedules, calendars, stakeholder records, databases, or engagement tracking systems
• Ability to build positive relationships with stakeholders, partners, and cross-functional teams
• Strong attention to detail and commitment to accuracy, documentation, and follow-through
• Experience preparing briefing materials, stakeholder communications, reports, or engagement documentation
• Strong administrative, coordination, and problem‑solving capabilities
• Ability to work effectively in collaborative, fast‑paced environments with evolving priorities
• Experience supporting communications, outreach, stakeholder engagement, or community relations programs is preferred
• Familiarity with stakeholder engagement principles, outreach strategies, and community engagement best practices is preferred
• Experience supporting federal government, public affairs, or mission‑driven programs is preferred
• Ability to obtain and maintain a U.S. Government security clearance, as required by the position
• Degree or relevant experience in Communications, Public Relations, Marketing, Sociology, Community Relations, Public Affairs, Nonprofit Management, or a related field preferred
• Ideal candidate will live in the District of Columbia, Maryland, and Virginia (DMV) region

Core Competencies

Demonstrates expertise in community engagement, stakeholder relations, and event coordination, with a strong focus on maintaining accurate records and documentation. Proficient in leveraging digital engagement technologies and fostering positive relationships with diverse stakeholders.

Highest-signal resume keywords

• Community Engagement
• Stakeholder Relations
• Event Coordination
• Digital Engagement Technologies
• Project Coordination

Hard Skills

• Stakeholder Database Management
• Engagement Tracking Systems
• Briefing Material Preparation
• Report Writing
• Event Logistics Coordination

Soft Skills

• Organizational Skills
• Interpersonal Communication
• Attention to Detail
• Problem‑Solving
• Collaboration

Certifications & Qualifications

• U.S. Government Security Clearance

Industry Keywords

• Public Affairs
• Outreach Strategies
• Community Relations
• Nonprofit Management
• Communications

Tools & Technologies

• Virtual Engagement Platforms
• AI-Enabled Tools
• Engagement Calendars