Event Coordinator

Workstream; Urbana (IL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid vacation

Bonus program

Job summary

The I Hotel & Illinois Conference Center in Champaign, IL seeks an organized Event Coordinator to help execute weddings, conferences, galas and corporate events in our Four-Diamond facility. You’ll manage events from planning through clean-up and ensure guest experiences meet our high standards.

You’ll build detailed plans, present proposals, coordinate with AV and vendors, assist guests with menus and décor, and keep events running smoothly under pressure.

Qualifications

• Previous Event Coordinator experience required.
• Exceptional customer service and communication skills.
• Strong attention to detail and multitasking ability.
• Calm, professional demeanor in fast-paced environments.

Responsibilities

• Coordinate events of all sizes from meetings to weddings and galas.
• Build detailed event plans and present client proposals.
• Manage events from planning through clean-up.
• Assist guests with menus, decor, staffing, and logistics.
• Prepare floor plans and coordinate with the AV team.
• Ensure smooth execution and resolve issues quickly.
• Communicate with guests, suppliers, contractors, and staff.
• Maintain a polished event environment before, during and after.

Skills

Customer service

Communication

Attention to detail

Multitasking

Calm under pressure

Job description

Event Coordinator – I Hotel & Conference Center (Champaign, IL)

Full-Time | On-Site | AAA Four-Diamond Property

The I Hotel & Illinois Conference Center is seeking a talented Event Coordinator to help execute flawless weddings, conferences, galas, and corporate events in Champaign-Urbana’s premier Four-Diamond facility. If you’re energized by fast-paced event days, love creating exceptional guest experiences, and thrive under pressure, we want you on our team!

What You’ll Do

• Coordinate events of all sizes—from intimate meetings to large expos and weddings
• Build detailed event plans & present proposals to clients
• Manage events from planning through clean-up
• Assist guests with menus, décor, entertainment, staffing, and logistics
• Prepare event floor plans & coordinate with the A/V team
• Ensure smooth event execution and solve issues quickly and professionally
• Communicate with guests, suppliers, contractors, and staff
• Maintain a polished, professional event environment before, during & after events

What We’re Looking For

• Previous Event Coordinator experience (required)
• Exceptional customer service & communication skills
• Strong attention to detail and the ability to multitask
• Calm, professional demeanor under pressure
• Positive energy and strong work ethic
• Ability to succeed in a fast-paced, high-volume environment
• Flexible availability for day, evening & weekend events
• Reliable, organized, and solution-oriented

Why You’ll Love Working Here

• Work in a beautiful, highly regarded Four-Diamond environment
• Be part of a passionate, event-focused team
• Full-time benefits: health insurance, 401(k), paid vacation, bonus program
• Opportunities for growth within a major hospitality operation

About the I Hotel & Illinois Conference Center

Located just south of the State Farm Center at 1900 S. First Street, Champaign, IL, the I Hotel & Illinois Conference Center blends art, nature, and wellness to create an exceptional guest experience. Join a team committed to excellence in every detail.

Our Illinois Conference Center offers unique, flexible meeting space and a variety of small touches that make any event in Champaign-Urbana a flawless and memorable experience.