Event Coordinator

Experience Champaign Urbana; Champaign (IL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Disability insurance

401(k)

Referral program

Job summary

Experience Champaign Urbana is seeking a dedicated Event Coordinator to manage events at the I Hotel and Conference Center in Champaign, Illinois. This role involves planning a variety of events, from weddings to business meetings, and requires exceptional customer service skills and a calm demeanor under pressure. Benefits include health insurance, a 401(k) plan, and paid vacation. Applicants must have prior event coordination experience and a flexible schedule for varied shifts.

Qualifications

• High level of commitment to exceptional customer service.
• Brings a positive energy to workplace.
• Previous Event Coordinator experience necessary.

Responsibilities

• Plan everything from weddings to large expos and small business meetings.
• Create detailed event plans and make presentations for guest’s approval.
• Control an event from conception to cleanup.
• Respond promptly and professionally to guest requests.

Skills

Exceptional customer service

Problem-solving

Communication skills

Attention to detail

Ability to remain calm under pressure

Job description

The I Hotel and Conference Center is committed to providing superior guest service in Champaign-Urbana’s only facility that is constructed to AAA Four-Diamond standards. The I Hotel and Conference Center is seeking an Event Coordinator with the following qualities and qualifications:

Responsibilities include (but are not limited to):

• Plan everything from weddings to large expos, to small business meetings
• Create detailed event plans and make presentations of their proposals for guest’s approval
• Control an event from conception to clean up
• Assist guest with food, entertainment, staff and cleanup
• Prepare floor plans for events
• Work with guest and A/V team for equipment setup
• Make sure the event runs smoothly, efficiently and handle any crisis that may come up
• Work with suppliers, contractors, employees, wait staff and many other parties at the same time
• Maintain general appearance of Conference Center rooms before, during and after event
• Keep in constant contact with guest regarding progress of event and any special needs
• Respond promptly and professionally to guest requests
• Attends departmental and other meetings as required
• Know and comply with company policies and procedures regarding safety, security, emergencies and energy
• May assist with other duties and departments as assigned

Qualifications:

• High level of commitment to exceptional customer service
• Brings a positive energy to workplace
• Efficient problem solver
• Maintains calm under pressure
• Works well in a fast-paced high volume work environment
• Excellent communication skills
• Strong work ethic and attention to details
• Flexible work schedule, available to work a variety of day/night and weekend shifts
• Previous Event Coordinator experience necessary

For full time employees, Health benefits package, 401(k), paid vacation, and bonus structure offered. The I Hotel and Conference Center is located south of the State Farm Center at 1902 S. First Street in Champaign, Illinois.

Work schedule

• 8 hour shift
• Weekend availability

Benefits

• Health insurance
• Dental insurance
• Disability insurance
• 401(k)
• Referral program