Event Coordinator

Insight Global; San Francisco (CA); Remote; USD 125,000 - 150,000; Full time

Job summary

A prominent immigration consulting firm is seeking an Events Coordinator for a 6-month contract to hire. Responsibilities include planning in-person and virtual events, managing vendor relations, and overseeing logistics. The ideal candidate should excel in project management and have prior experience in corporate event planning, with an emphasis on HR-related events.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• Proven experience in corporate event planning.
• Expertise in trade shows and webinar execution.
• Strong project management skills and attention to detail.

Responsibilities

• Organize corporate events and manage logistics.
• Coordinate venues, vendors, and event setups.
• Plan and execute webinars to engage clients.

Skills

Event Planning

Vendor Management

Project Management

HR Engagement

Job description

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This range is provided by Insight Global. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$25.00/hr - $30.00/hr

Title: Events Coordinator

Duration: 6 Month Contract to Hire

Location: Remote

JOB DESCRIPTION

The Events Coordinator will oversee all aspects of event planning for our immigration consulting firm, ensuring smooth execution of in-person and virtual events. This role involves conference and trade show planning, venue coordination, webinar setup, and corporate event organization, with an emphasis on promoting the company's services and industry presence. The ideal candidate has corporate event planning experience, HR-related exposure, and is comfortable with periodic travel.

Key Responsibilities:

- Event Planning & Execution: Organize corporate events, industry conferences, and webinars that support the company’s mission.

- Venue & Vendor Management: Research, book, and coordinate venues, vendors, and event logistics.

- Conference Booth Setup: Manage exhibit booth design, setup, and promotional materials for immigration industry events.

- Webinar Coordination: Plan and execute virtual events to engage clients, partners, and industry professionals.

- Logistics & Travel: Handle travel, shipments, and setup for in-person engagements.

- HR Event Support: Assist with internal HR-related events, such as employee engagement activities or team meetings.

REQUIRED SKILLS AND EXPERIENCE

- Proven experience in corporate event planning, conference coordination, and vendor management.

- Expertise in trade shows, webinar execution, and venue logistics.

- Exposure to HR-related events or employee engagement activities.

- Ability to work independently in a remote-first environment.

- Comfortable with periodic travel for event setup and coordination.

- Excellent project management skills and attention to detail.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Other

• Industries

  Human Resources Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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