Meetings and Events Manager

Davita Inc.; United States; Remote; USD 78,000 - 152,000; Full time

Job summary

A leading company seeks a Meetings and Events Manager to oversee the planning and execution of meetings for diverse internal and external stakeholders. This role involves complex logistical planning, budget management, and partnering with stakeholders to ensure compliance and success. Ideal candidates will possess a Bachelor’s degree, a proven track record in pharmaceutical event management, and excellent organizational skills. The position offers a competitive salary and a supportive environment focused on employee growth.

Benefits

Competitive salaries

Inclusive environment

Benefits packages

Qualifications

• 5-8 years managing meetings for up to 250 people.
• 3+ years in Pharmaceutical Meeting Management.
• Proficient in budget management and contract negotiation.

Responsibilities

• Manage and execute internal and external meetings.
• Oversee meeting strategies, sourcing, and execution.
• Ensure compliance with meeting budgets and contracts.

Skills

Budget Management

Contract Negotiation

Project Management

Communication

Detail Oriented

Education

Bachelor's Degree in Event Management or related field

Tools

CVENT

MS Office

Job description

Mylan Inc.

At VIATRIS, we see healthcare not as it is but as it should be. We act courageously and are uniquely positioned to be a source of stability in a world of evolving healthcare needs.

Viatris empowers people worldwide to live healthier at every stage of life.

We do so via:

• Access - Providing high quality trusted medicines regardless of geography or circumstance;

• Leadership - Advancing sustainable operations and innovative solutions to improve patient health; and

• Partnership - Leveraging our collective expertise to connect people to products and services.

Every day, we rise to the challenge to make a difference and here's how the Meetings and Events Manager role will make an impact:

Key responsibilities for this role include:

• Manage and execute meetings and events with participants for up to 250 people for

• Internal meetings such as: Sales Meetings, Training sessions, Functional Meetings and any other internal meeting assigned.

• External/Complex Meetings, such as: Commercial, Medical and Clinical Advisory Boards, HCP Summits, Investigator Meetings etc.

• Manage meeting strategies, sourcing, planning, and execution of assigned Meetings, including but not limited to venue sourcing, hotel negotiations, pre-planning activities, budgeting, on-site event management, post event reconciliation and oversight of Meeting Planning Agencies.

• Cross functional business partnership: understanding key business area priorities and providing support (leveraging internal/external resources)

• Partners with relevant stakeholders (e.g., Compliance, Finance, Travel etc.) to conduct M&E activities according to VM&E and processes or if needed locally.

• Accountable for managing meeting budgets, meeting reconciliation, spending and contract documentation within the M&E platform CVent and related systems.

• Support the M&E Team and the Viatris functions to drive change management in the regions and locally for the new VM&E policies, and processes.

• For ensure all required approvals are in place for the various meetings; Example: HCP spend limits are adhered to or have the appropriate approvals.

• Manage all meetings within the CVENT platform from sourcing, registration, budget management, TOV reporting, commission collection and meeting reconciliation etc.

• Accountable and responsible for the accuracy and being compliant of all managed events.

• Manage any assigned tasks as directed.

The minimum qualifications for this role are:

• Bachelor's Degree in Event Management or a related field such as Hospitality Management or similar, with a minimum of 5-8 years of experience managing meetings of up to 250 pax. However, a combination of experience and/or education will be taken into consideration.

• Must have at least 3 years of Pharmaceutical Meeting Management experience (advisory boards, Investigator meetings, Clinical Meetings etc.). Good understanding of HCP requirements.

• Proficient in managing Budgets, forecasting, contract negotiation, cost analysis.

• Well versed with MS Office (Word, Excel, PowerPoint, Outlook) and CVENT, the company event management software

• Ability to work as a team player or independently to execute projects

• Highly proactive, communicative, organized and detail oriented. Strong project management skills

• Ability to work under pressure and manage complex situations confidential and discreet.

• Willingness to travel to manage projects and be on site at key events as required. Estimated travel 30%.

• Proficiency in speaking, comprehending, reading and writing English is required

Exact compensation may vary based on skills, experience, and location. The salary range for this position is $78,000.00 - $152,000.00 USD.

At Viatris, we offer competitive salaries, benefits and an inclusive environment where you can use your experiences, perspectives and skills to help make an impact on the lives of others.

Viatris is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, gender expression, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

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