Event Coordinator

Pathways Personnel; San Francisco (CA); Hybrid; USD 100,000 - 120,000; Full time

Job summary

A staffing agency seeks a Senior Events Specialist based in San Francisco or the Peninsula. This role involves leading the planning and execution of California-based events, requiring 5+ years of event management experience and a bachelor’s degree. The hybrid model allows for 3 days in-office and 2 days remote work. Candidates must demonstrate strong organizational skills and proficiency in tools like Microsoft Office and Cvent. Competitive salary up to $120,000, flexible based on experience.

Qualifications

• 5+ years of event management experience required.
• Proven ability to manage complex, multi-stakeholder events.
• Flexibility to work on-site across Bay Area offices.

Responsibilities

• Lead planning and execution of California-based events.
• Develop project timelines, budgets, and manage RSVPs.
• Coordinate logistics including venues, F&B, and security.

Skills

Event management experience

Organizational skills

Communication skills

Problem-solving skills

Education

Bachelor’s degree

Tools

Microsoft Office

Cvent

Microsoft Dynamics

Zoom

Job description

Base pay range

$100,000.00/yr - $120,000.00/yr

Our client seeks a Senior Events Specialist. This role can be based in the SF or Peninsula office. The hybrid model is 3 days in office and 2 days remote.

Responsibilities

• Lead full-cycle planning and execution of California-based events, with support for Americas events as needed.
• Develop project timelines, budgets, mailing lists, event materials, and manage RSVP and attendance reporting.
• Coordinate all logistics including venues, F&B, security, communications, on-site execution, and contingency plans.
• Conduct venue research, site visits, vendor sourcing, and negotiate contracts for pricing and service quality.
• Collaborate with lawyers, BDMC, and cross-functional teams to deliver strategic, branded client and internal events.

Qualifications

• 5+ years of event management experience in a professional services or corporate environment; bachelor’s degree required.
• Proven ability to independently manage complex, multi-stakeholder events and competing priorities.
• Proficiency with Microsoft Office; experience with Cvent, Microsoft Dynamics, Zoom, and other event/CRM platforms preferred.
• Strong organizational, communication, and problem‑solving skills with flexibility to work on-site across Bay Area offices and outside normal hours.

Salary: Up to $120,000, with flexibility possible depending on experience.