Event Coordinator

University of Texas at Dallas; Richardson (TX); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Tuition Benefits

Medical Insurance Options

Paid time off

Job summary

UT Dallas is seeking an Event Coordinator within the Student Union to support planning and execution of events across multiple venues. The role serves students, student organizations, campus partners, and external clients by coordinating reservations and logistics to ensure successful events.

The position reports to the Assistant Director and requires strong Microsoft Office skills, attention to detail, and the ability to manage multiple events concurrently.

Qualifications

• Associate's Degree required; 1+ years hosting/serving/events experience preferred.
• 3+ years using Microsoft Office products.
• Experience in higher education environment is a plus.

Responsibilities

• Plan events in Student Union spaces (SU North, SU South, Comets Landing, SSB, SSA, Margaret McDermott Mall, Chess Plaza).
• Act as a secondary contact for event discussions.
• Conduct client planning meetings to discuss event details.

Skills

Customer service

Event planning

Microsoft Office

Communication

Multi-tasking

Education

Associate's Degree

Tools

Mazevo

Social Tables

Microsoft Office

Job description

Posting Details

Posting Number: S07303P

Position Title: Event Coordinator

Functional Title: Event Coordinator, Student Union

Department: Student Union

Salary Range: $50,000 - $55,000, DOQ

Pay Basis: Monthly

Position Status: Regular full-time

Location: Richardson

Posting Open Date: 10/16/2026

Posting Close Date: 10/23/2026

Open Until Filled: No

Desired Start Date: 11/02/2026

Job Summary

The University of Texas at Dallas Student Union Event Coordinator is a member of the Meeting and Event Planning team within a dynamic, multi-faceted department. Reporting directly to the Assistant Director of Student Union Meeting & Event Planning, the Event Coordinator supports the planning and coordination of events held within Student Union facilities, which encompass approximately 644,000 square feet of meeting, event, and gathering space.

The position serves as a key resource for students, student organizations, campus partners, and external clients by facilitating reservations, coordinating event logistics, and ensuring successful event execution across Student Union venues.

Minimum Education and Experience

Associate's Degree. One (1) or more years of working events as host, server or support crew. Three (3) or more years using Microsoft Office products. An equivalent level of education and/or experience is acceptable.

Preferred Education and Experience

• Two or more years of professional experience in a higher education environment.
• Previous meeting and event planning experience.

Other Qualifications

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Event Coordinator Responsibilities

• Responsible for planning events in Student Union (SU) spaces, including SU North, SU South, Comets Landing, SSB, SSA, Margaret McDermott Mall, and Chess Plaza.
• Serves as a secondary contact for event-related discussions.
• Conducts planning meetings with clients to discuss event details.
• Creates event layouts using Social Tables.
• Processes a broad range of reservation requests through Mazevo, the Student Union's reservation software, including student organization and departmental meetings and events.
• May assist with requesting services on behalf of external clients, including Media Services, Custodial Services, UTD Police, and Parking.
• Assists with the day-to-day operations of the Meeting and Event Planning Office as needed.
• Oversees the Union Reservations email account and serves as the primary point of contact for the Union Reservations phone line.
• Assists with updates and audits of procedural documents.
• Coordinates with operations staff to ensure event needs are met.
• May work evenings and weekends, depending on the event schedule.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of customer service principles and techniques.
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to advise student organizations and campus partners on event planning.
• Experience collaborating and building relationships across departments and programs.
• Strong organizational skills with attention to detail and the ability to manage multiple projects simultaneously.
• Excellent verbal and written communication skills.

Physical Demands and Working Conditions

• Required to stand for extended periods while performing job duties.
• May be required to move or lift objects weighing between 10 and 25 pounds.
• Frequently required to climb, balance, stoop, kneel, and crouch.
• Must possess good vision, manual dexterity, and coordination to perform assigned responsibilities effectively.
• Must be able to hear and communicate effectively through speaking.
• May be required to hear and speak frequently throughout the workday.

Work Schedule

• Standard work hours for this position are 8:00 a.m. to 5:00 p.m., Monday through Friday.
• Occasional evening and weekend work is required to support scheduled events and departmental operations.

Remote Work Notice

After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer

UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

• Competitive Salary
• Tuition Benefits
• BCBS PPO Medical Insurance Options - including 100% paid employee medical coverage for full-time employees
• AD&D Insurance
• Dental & Vision Plan Options
• Long and short-term disability
• TRS Retirement Plan
• Fertility Benefits
• Paid time off

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

About Us

UT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.

Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.

Let us be your employer of choice! #WHOOSH

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.