Event Coordinator

The University of Texas at Dallas

Richardson (TX)

Hybrid

USD 42,000 - 64,000

Full time

11 hours ago

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Benefits offered by this job

Health insurance

Dental & Vision

Disability insurance

Retirement plan

Paid time off

Job summary

The University of Texas at Dallas is seeking an events coordinator to plan and manage events across Student Union spaces, coordinate reservations through Mazevo, and serve as a primary contact for clients. The role supports campus partners, assists with services, and collaborates with multiple departments to ensure successful events.

Ideal candidates have an Associate’s Degree and 1+ year of events experience, with strong MS Office skills and exceptional organizational abilities.

Qualifications

Customer service principles and techniques.
Proficient in Word, Excel, and Outlook.
Ability to advise student organizations and campus partners on event planning.
Experience collaborating across departments and programs.
Strong organizational skills with attention to detail and multitasking.

Responsibilities

Plan events in Student Union spaces and serve as a secondary contact.
Conduct planning meetings with clients to discuss event details.
Process reservation requests through Mazevo for student organizations and departments.
Assist with requesting services from various campus units.
Support day-to-day operations of the Meeting and Event Planning Office.
Oversee Union Reservations email and phone line.
Coordinate with operations staff to ensure event needs are met.
May work evenings and weekends; perform other duties as assigned.

Skills

Customer service

MS Office

Event planning

Cross-department collaboration

Organization

Verbal and written communication

Education

Associate's Degree

Tools

Mazevo

Word

Excel

Outlook

Job description

Minimum Education and Experience

Associate’s Degree. One (1) or more years of working events as host, server or support crew. Three (3) or more years using Microsoft Office products. An equivalent level of education and/or experience is acceptable.

Preferred Education and Experience

Two or more years of professional experience in a higher education environment.
Previous meeting and event planning experience.

Other Qualifications

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities

Responsible for planning events in Student Union (SU) spaces, including SU North, SU South, Comets LANding, SSB , SSA , Margaret McDermott Mall, and Chess Plaza.
Serves as a secondary contact for event-related discussions.
Conducts planning meetings with clients to discuss event details.
Processes a broad range of reservation requests through Mazevo, the Student Union’s reservation software, including student organization and departmental meetings and events.
May assist with requesting services on behalf of external clients, including Media Services, Custodial Services, UTD Police, and Parking.
Assists with the day-to-day operations of the Meeting and Event Planning Office as needed.
Oversees the Union Reservations email account and serves as the primary point of contact for the Union Reservations phone line.
Assists with updates and audits of procedural documents.
Coordinates with operations staff to ensure event needs are met.
May work evenings and weekends, depending on the event schedule.
Performs other duties as assigned.

Knowledge, Skills, and Abilities

Knowledge of customer service principles and techniques.
Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
Ability to advise student organizations and campus partners on event planning.
Experience collaborating and building relationships across departments and programs.
Strong organizational skills with attention to detail and the ability to manage multiple projects simultaneously.
Excellent verbal and written communication skills.

Physical Demands and Working Conditions

Required to stand for extended periods while performing job duties.
May be required to move or lift objects weighing between 10 and 25 pounds.
Frequently required to climb, balance, stoop, kneel, and crouch.
Must possess good vision, manual dexterity, and coordination to perform assigned responsibilities effectively.
Must be able to hear and communicate effectively through speaking.
May be required to hear and speak frequently throughout the workday.

Work Schedule

Standard work hours for this position are 8:00 a.m. to 5:00 p.m., Monday through Friday.
Occasional evening and weekend work is required to support scheduled events and departmental operations.

Remote Work Notice

After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer

UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

BCBS PPO Medical Insurance Options – including 100% paid employee medical coverage for full-time employees
AD&D Insurance
Dental & Vision Plan Options
Long and short-term disability
TRS Retirement Plan
Fertility Benefits
Paid time off

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

About Us

UT Dallas is a top public research university located in one of the nation’s fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.

Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.

Let us be your employer of choice! # WHOOSH

Special Instructions Summary

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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