Student Organizations Coordinator

UT Tyler; Arlington (TX); On-site; USD 45,000 - 50,000; Full time

Job summary

The University of Texas at Arlington seeks a proactive coordinator to support student organizations across campus. You will serve as a liaison, provide policy guidance, and facilitate events, trainings, and workshops with a focus on student development.

Ideal candidates will have a Bachelor’s degree plus relevant experience, strong communication, budgeting, and organizational skills in a university setting. A valid driver’s license is required.

Qualifications

• Bachelor’s degree and two (2) years of relevant experience advising student organizations or supporting student programs; or six (6) years of an equivalent combination of education and experience.
• Must possess a valid driver’s license and have an acceptable three-year (36-month) Motor Vehicle Record (MVR). The selected candidate must complete Defensive Driving Awareness Training (DDAT).

Responsibilities

• Provides personal customer service and support to office patrons at the front desk, over the phone, via email, or through web media.
• Reviews campus event registrations and other documentation for organization activities.
• Guides students on organizational management and leadership issues, including event planning and budgeting.
• Coordinates event programming, setup, and operations; delivers departmental workshops and presentations.
• Manages the recognition and awards process for student organizations.

Skills

Student services

Event programming

Communication

Organizational skills

Time management

Policy interpretation

Customer service

Education

Bachelor’s degree

Job description

The annual salary for this position ranges from $45,400 to $50,000. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Documents Needed to Apply

Required:

• Resume
• References (minimum of three)

Purpose of Position

This position is responsible for a variety of programmatic and administrative duties. The position represents both student group and institutional interests and serves as a liaison, educator, and support resource to the community of registered student organizations at the University. Takes a lead role in coordinating departmental services and programming.

Essential Functions

• Provides personal customer service and support to office patrons (students, faculty, staff, and the community) at the front desk, over the phone, via email, or through web media.
• Provides office services, including directions and information, processing of forms, space reservations, event registrations, sign/posting stamping, display case reservations, and printing requests.
• Meets with individuals and student organizations to explain and clarify policies.
• Contacts organizations and communicates pertinent information regarding their requirements and responsibilities to the institution.
• Helps with the application and implementation of pertinent institutional and departmental policies related to student organization operations and activities.
• Reviews campus event registrations and other documentation for organization activities.
• Reviews campus postings and supports the Sign Implementation Policy.
• Works with professional staff to manage outdoor space and amplified sound use.
• Provides support to the Assistant Director, UTA Police Department, and Dean of Students regarding the support and enforcement of free speech, expression, and assembly policies related to Texas Senate Bill 18. This includes responding to spontaneous free speech events hosted by members of the University and the general public, addressing conflicts related to the time, place, and manner of scheduled and spontaneous events, coordinating the response of campus departments, and documenting policy violations.
• Supports the Assistant Director in educational efforts for the campus community regarding free speech, expression, and assembly policies.
• Informs and guides students interested in forming new organizations. Facilitates individual and group information sessions and training for organizational leaders.
• Guides students on organizational management and leadership issues, including event planning, financial management and budgeting, group dynamics, conflict resolution, and other challenges.
• Provides support and advisement to faculty and staff advisors to increase their awareness of policies and best practices.
• Coordinates event programming, setup, and operations; delivers departmental workshops for student organizations; and gives presentations at interest sessions during orientation and throughout the year.
• Works with the Assistant Director to manage the recognition and awards process for student organizations.
• Recruits off-campus vendors to participate in Activity Fair Days and maintains relationships with vendors throughout the year. Occasionally moves equipment and operates department-owned golf carts and a 10-passenger van.
• Works closely with the Assistant Director to manage the department assessment cycle, including developing learning outcomes, creating measurement tools, and evaluating results to inform future departmental policies and processes.
• Maintains office equipment and manages inventory and office supplies.
• Manages departmental records retention and inventory.
• Performs other duties as assigned.

Required Qualifications

• Bachelor’s degree and two (2) years of relevant experience advising student organizations or supporting student programs, including experience coordinating events, interpreting and communicating policies, and providing guidance to students and student organizations; or six (6) years of an equivalent combination of education and experience.
• Must possess a valid driver’s license and have an acceptable three-year (36-month) Motor Vehicle Record (MVR). The selected candidate must complete Defensive Driving Awareness Training (DDAT), which is valid for three (3) years upon completion.

Preferred Qualifications

• Three (3) to four (4) years of experience working directly with college students, including supporting student organizations and interpreting and applying policies and procedures in a higher education setting.

Knowledge, Skills & Abilities

• Knowledge and understanding of student services and event programming.
• Excellent verbal and written communication skills.
• Strong organizational and planning skills.
• Ability to remain poised and professional when managing stressful situations and resolving conflicts.
• Familiarity with a university environment and an understanding of the role of staff in student development.
• Time management skills necessary to meet established deadlines.
• Ability to interpret and apply University policies and procedures.
• Customer service skills with the ability to communicate in a professional, approachable, and assertive manner.
• Strong interpersonal skills in daily interactions with faculty, staff, and students, as well as frequent interactions with members of the general public.
• Basic budgeting skills and the ability to use spreadsheets, databases, word processing software, and presentation applications.
• Ability to navigate internet resources and social media platforms effectively.

Work Schedule

• Monday through Friday; 8:00am through 5:00pm
• Some after hours work as needed.

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Moving and transporting items less than 20 lbs.

Benefits Information

Position is benefit eligible: Yes

We are proud to offer a comprehensive benefits package to our employees at the University.

It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community.

This is an exciting time to join UTA and contribute to its bold vision for the future.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [e-mail] .