Event Coordinator

Praxy; Overland Park (KS); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Excellent medical benefits

Mental Health support via EAP

Generous paid time off + 13 holidays

100% vested 401(k) retirement plan

Educational assistance up to $2500 per

Job summary

WellSky is seeking an Event Coordinator to support marketing and sales through effective event strategies, coordinating logistics, budgets, and vendor communications. The role emphasizes travel up to 50% and collaboration with internal teams to drive lead generation and client retention.

The position requires a Bachelor's degree or equivalent experience, willingness to extend hours when needed, and adherence to security policies while safeguarding information.

Qualifications

• Bachelor's degree or equivalent work experience required.
• Willing to travel up to 50% based on business needs.
• Must be able to work extended hours and irregular schedules.
• Ability to work in accordance with security policies and protect information.

Responsibilities

• Coordinate client-facing events and conferences, including registration, logistics, communication, and budget requirements.
• Coordinate vendors, speakers, catering, and AV teams for events.
• Oversee marketing assets, manage inventory, and identify procurement needs for tradeshows and hosted events.
• Coordinate on-site logistics and communicate with sales and marketing teams for smooth delivery.
• Gather feedback from clients and stakeholders to improve client engagement.

Education

Bachelor's Degree or equivalent work experience

Job description

The Event Coordinator is responsible for the coordination of effective event marketing strategies that support WellSky’s sales activities resulting in trackable lead generation, brand recognition, and client retention. The scope of this job includes supporting the marketing and sales teams with event logistics and support, operational management, budget reconciliation, and communication with vendors and internal teams.

Key Responsibilities:

• Execute activities and objectives related to various client-facing events and conferences, including registration, logistics, communication, and budget requirements.
• Coordinate vendors, speakers, catering, and AV teams for assigned external or internal events.
• Provide oversight of WellSky's marketing assets, manage inventory, and identify procurement needs, including shipping necessary items for tradeshows and other hosted events.
• Coordinate on-site logistics and communication with the sales and marketing team to ensure smooth coordination and flawless delivery.
• Gather feedback from clients, teammates, and internal stakeholders to identify ways to evaluate and improve client engagement.
• Perform other job duties as assigned.

Required Qualifications:

• Bachelor's Degree or equivalent work experience

Job Expectations:

• Willing to travel up to 50% based on business needs
• Willing to work additional or irregular hours as needed
• Must work in accordance with applicable security policies and procedures to safeguard company and client information
• Must be able to sit and view a computer screen for extended periods of time

WellSky is where independent thinking and collaboration come together to create an authentic culture. We thrive on innovation, inclusiveness, and cohesive perspectives. At WellSky you can make a difference.

Benefits:

• Excellent medical with Rx, dental, and vision benefits
• Mental Health support through EAP
• Generous paid time off, plus 13 paid holidays
• 100% vested 401(K) retirement plans
• Educational assistance up to $2500 per year

WellSky provides equal employment opportunities to all people without regard to race, color, national origin, ancestry, citizenship, age, religion, gender, sex, sexual orientation, gender identity, gender expression, marital status, pregnancy, physical or mental disability, protected medical condition, genetic information, military service, veteran status, or any other status or characteristic protected by law. WellSky is proud to be a drug‑free workplace.

Applicants for U.S.-based positions with WellSky must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Certain client‑facing positions may be required to comply with applicable requirements, such as immunizations and occupational health mandates.

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