Event Coordinator

ucf; Orlando (FL); On-site; USD 32,000 - 33,000; Full time

Job summary

University Operations at UCF, Campus Services, is seeking an Event Coordinator to lead planning, logistics, and compliance for events within Student Union controlled spaces and affiliated centers in Orlando, FL. You will advise partners, develop layouts, coordinate resources, and ensure safe, high-quality events aligned with institutional policies.

Responsibilities include client relations, risk assessment, vendor coordination, and staff guidance for student employees.

Qualifications

• Bachelor's or Master's degree in a related field or equivalent.
• 2+ years of experience in event coordination in higher education or similar settings.
• Knowledge of campus policies and safety requirements.

Responsibilities

• Serves as primary professional point of contact for campus partners planning meetings, conferences, conventions, and special events within Student Union controlled facilities.
• Independently assesses client needs, event objectives, logistical requirements, and compliance considerations, providing guidance to support successful events.
• Interprets and applies University policies related to facility use and safety, ensuring compliance and mitigating risk.
• Advises event clients on food service requirements and connects with approved catering vendors to ensure compliance and service quality.
• Evaluates event scope, attendance, staffing, risk factors to determine venues and resources, escalating complex issues as needed.
• Coordinates with Risk & Insurance, Facility Operations, Dining Services, and Business Services to align plans with policies and capabilities.
• Develops room layouts using diagramming software to comply with codes and requirements.
• Provides direction to student employees and supports staff during events.

Skills

Client relations

Event advising

Communication

Budgeting

Education

Bachelor's or Master's degree in related field

Tools

Diagramming software

Job description

University Operations

University Operations at UCF is committed to creating a supportive and welcoming environment for our faculty, staff, students, and the broader community. We take pride in delivering exceptional service, sharing our expertise, and upholding the highest standards to ensure a world-class campus experience.

Visit our website or follow us on Facebook and Instagram to learn more.

The Opportunity

Campus Services, a division within University Operations, is hiring an Event Coordinator. The Event Coordinator will provide professional-level coordination and oversight of events within the Student Union, Fairwinds Alumni Center and controlled facilities by independently advising campus partners, interpreting and applying university policies, assessing risk and operational needs, and coordinating resources to ensure compliant, high-quality events that support institutional objectives. This position/classification may be moved at management's discretion within the UO division to a commensurate level position as determined by the Associate VP, Strategic Campus Planning or his/her designee.

Responsibilities

Client Relations & Event Advising

Serves as a primary professional point of contact for campus partners planning meetings, conferences, conventions, and special events within Student Union controlled facilities, including the Fairwinds Alumni Center, Live Oak Event Center, Memory Mall, Reflecting Pond, TCH Lawn, NPHC Monument, and classroom spaces.

Independently assesses client needs, event objectives, logistical requirements, and compliance considerations, providing individualized guidance to support successful and compliant events.

Interprets, applies, and advises campus partners on University of Central Florida policies, procedures, and safety requirements related to facility use and events, ensuring compliance and mitigating institutional risk.

Advises event clients on food service requirements and options, interprets applicable policies, and facilitates connections with approved internal and external catering vendors to ensure compliance and service quality.

Event Planning, Logistics & Resource Coordination

Independently evaluates event scope, attendance, staffing capacity, risk factors, and policy requirements to determine appropriate venues and resource allocation, escalating only complex or non-standard issues as needed.

Coordinates with Enterprise Risk & Insurance Management, Facility Operations, Landscape & Natural Resources, Dining Services, and Business Services to proactively identify operational risks, resolve conflicts, and align event plans with institutional policies and service capabilities.

Develops customized room and event space layouts using diagramming software, applying professional judgment to interpret building, fire, and safety codes and ensure layouts comply with regulatory and institutional requirements.

Staff Leadership & Professional Development

Provides functional direction and work guidance to student employees and temporary staff supporting events, including communicating expectations, coordinating assignments, facilitating event space walkthroughs, and addressing client concerns to ensure service standards and event objectives are met.

Represents the department by participating in divisional or campus committees and attending professional conferences, workshops, or trainings to support continuous improvement and alignment with industry best practices.

Minimum Qualifications

• Bachelor's or Master's degree and 2+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6) .

Preferred Qualifications

• Experience planning, coordinating, or managing meetings, conferences, conventions, special events, or facility reservations in a higher education, hospitality, conference center, student union, or similar event-driven environment.


• Demonstrated ability to independently assess event requirements, identify logistical challenges, and develop effective solutions while balancing customer needs, operational capabilities, and institutional policies.


• Bachelor's degree in Event Management, Hospitality Management, Business Administration, Higher Education Administration, Communications, or a related field.


• Experience advising clients, stakeholders, or campus partners on event planning processes, venue selection, event logistics, and compliance requirements.


• Strong written and verbal communication skills with the ability to effectively communicate with varied stakeholders and deliver high-quality customer service.

Special Instructions to the Applicants

The anticipated hourly rate for this position is $23.33. The final rate will be determined based on the candidate's qualifications, experience, and internal equity considerations.

Position requires a valid Class E driver's license. The position may involve driving to various locations on and off campus to conduct University business.

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