Event Coordinator

Wucf Tv; Orlando, Northern (FL, KY); Hybrid; USD 32,000 - 34,000; Full time

Job summary

University of Central Florida is seeking an Event Coordinator within Campus Services to oversee events in the Student Union and related facilities. The role requires advising campus partners, interpreting policies, managing logistics, and coordinating resources to ensure compliant, high-quality events that align with university objectives.

Minimum qualifications include a Bachelor's or Master's degree and 2+ years of relevant experience.

Qualifications

• Bachelor's or Master's degree and 2+ years of relevant experience or an equivalent combination of education and experience.
• Experience planning, coordinating, or managing meetings, conferences, conventions, special events, or facility reservations in higher education or similar environments.
• Strong written and verbal communication skills with varied stakeholders.

Responsibilities

• Serves as primary professional contact for campus partners planning meetings, conferences, conventions, and events.
• Advises campus partners on policies, safety requirements, and food service options; interfaces with approved catering vendors.
• Evaluates event scope, attendance, staffing, risk, and requirements to determine venues and resources; coordinates with multiple departments.
• Provides direction to student employees and temporary staff to ensure service standards and event objectives.

Skills

Event planning

Client relations

Communication

Policy interpretation

Risk assessment

Staff leadership

Education

Bachelor's or Master's degree

Tools

Diagramming software

Job description

University Operations

University Operations at UCF is committed to creating a supportive and welcoming environment for our faculty, staff, students, and the broader community. We take pride in delivering exceptional service, sharing our expertise, and upholding the highest standards to ensure a world-class campus experience. Visit our website or follow us on Facebook and Instagram to learn more.

The Opportunity

Campus Services, a division within University Operations, is hiring an Event Coordinator. The Event Coordinator will provide professional-level coordination and oversight of events within the Student Union, Fairwinds Alumni Center and controlled facilities by independently advising campus partners, interpreting and applying university policies, assessing risk and operational needs, and coordinating resources to ensure compliant, high-quality events that support institutional objectives. This position/classification may be moved at management's discretion within the UO division to a commensurate level position as determined by the Associate VP, Strategic Campus Planning or his/her designee.

Responsibilities

Client Relations & Event Advising: Serves as a primary professional point of contact for campus partners planning meetings, conferences, conventions, and special events within Student Union controlled facilities, including the Fairwinds Alumni Center, Live Oak Event Center, Memory Mall, Reflecting Pond, TCH Lawn, NPHC Monument, and classroom spaces. Independently assesses client needs, event objectives, logistical requirements, and compliance considerations, providing individualized guidance to support successful and compliant events.

Interprets, applies, and advises campus partners on University of Central Florida policies, procedures, and safety requirements related to facility use and events, ensuring compliance and mitigating institutional risk. Advises event clients on food service requirements and options, interprets applicable policies, and facilitates connections with approved internal and external catering vendors to ensure compliance and service quality.

Event Planning, Logistics & Resource Coordination: Independently evaluates event scope, attendance, staffing capacity, risk factors, and policy requirements to determine appropriate venues and resource allocation, escalating only complex or non-standard issues as needed. Coordinates with Enterprise Risk & Insurance Management, Facility Operations, Landscape & Natural Resources, Dining Services, and Business Services to proactively identify operational risks, resolve conflicts, and align event plans with institutional policies and service capabilities. Develops customized room and event space layouts using diagramming software, applying professional judgment to interpret building, fire, and safety codes and ensure layouts comply with regulatory and institutional requirements.

Staff Leadership & Professional Development: Provides functional direction and work guidance to student employees and temporary staff supporting events, including communicating expectations, coordinating assignments, facilitating event space walkthroughs, and addressing client concerns to ensure service standards and event objectives are met. Represents the department by participating in divisional or campus committees and attending professional conferences, workshops, or trainings to support continuous improvement and alignment with industry best practices.

Minimum Qualifications

Bachelor's or Master's degree and 2+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications

Experience planning, coordinating, or managing meetings, conferences, conventions, special events, or facility reservations in a higher education, hospitality, conference center, student union, or similar event-driven environment. Demonstrated ability to independently assess event requirements, identify logistical challenges, and develop effective solutions while balancing customer needs, operational capabilities, and institutional policies. Bachelor's degree in Event Management, Hospitality Management, Business Administration, Higher Education Administration, Communications, or a related field. Experience advising clients, stakeholders, or campus partners on event planning processes, venue selection, event logistics, and compliance requirements. Strong written and verbal communication skills with the ability to effectively communicate with varied stakeholders and deliver high-quality customer service.

Special Instructions to the Applicants

The anticipated hourly rate for this position is $23.33. The final rate will be determined based on the candidate's qualifications, experience, and internal equity considerations. Position requires a valid Class E driver’s license. The position may involve driving to various locations on and off campus to conduct University business. If you are selected as the final candidate for an employment opportunity, both your position and salary will be significantly based upon the information that you have provided in your application for employment. All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H‑1B transfers or employment-based visa processing for individuals currently sponsored by another employer.

Company Culture and Opportunities

Are you ready to unleash YOUR potential? As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers: Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program Paid time off, including annual and sick time off and paid holidays Retirement savings options Employee discounts, including tickets to many Orlando attractions Education assistance And more…For more benefits information, view the UCF Employee Benefits Guide. Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF. Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Employment Details

Department FBO Campus Services Work Schedule Monday - Friday 8:00 AM - 5:00 PM Type of Appointment Regular Expected Salary $23.33 to Negotiable Job Posting End Date 09-09-2026-12-00-AM

Equal Opportunity

The University of Central Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request. UCF is proud to be a smoke-free campus and an E-Verify employer.

Contact

For general application or posting questions, please email [e-mail]. If an accommodation due to a disability is needed to apply for this position, please email [e-mail].

About UCF

A Foundation for Success Founded in 1963 to provide talent for Central Florida and the growing U.S. space program, UCF has been making an impact on the state, the nation — and outer space — ever since. With 12 colleges and more than 230 degree programs, follow your passion at one of our campus locations designed to help you succeed. From the main campus in east Orlando to UCF Downtown and Rosen College of Hospitality Management to the Academic Health Sciences Campus, you’ll have the opportunity to learn in the heart of your industry. UCF also has multiple regional locations and fully online programs — including online bachelor’s degrees, online graduate degrees, online certificates and more — to ensure that you can achieve your dreams whenever and wherever you want.