Event Coordinator

Main Event Entertainment; Hoffman Estates (IL); On-site; USD 55,000 - 72,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K

Life Insurance

AD&D Insurance

Paid Time Off

Paid Holidays

Job summary

Main Event Entertainment in Hoffman Estates, IL is seeking a Project Coordinator to plan, coordinate, and finalize projects on time and within budget. You will collaborate with designers, engineers, and production teams to meet objectives and ensure quality throughout the project life cycle.

Responsibilities include budget oversight, scheduling, risk management, and clear communication with clients and internal stakeholders.

Qualifications

• Bachelor's degree or equivalent experience in design/architecture/project management or related field.
• 4–6 years of proven project coordination experience.
• Design firm or furniture manufacturing environment preferred.
• Strong knowledge of project management methodologies and tools.
• Proficient with PM software (MS Project, Hive, AutoCad) and MS Office/Outlook.

Responsibilities

• Budget coordination to balance cost and quality.
• Manage project resources from inception to close.
• Coordinate with designers, engineers and production teams on goals.
• Develop plans with scope, timelines, milestones, and resource allocation.
• Serve as primary liaison with clients and all stakeholders.
• Identify risks and implement mitigation strategies.
• Ensure deliverables meet quality standards and timelines.

Skills

Budget coordination

Organizational skills

Multitasking

Time management

Communication skills

Interpersonal skills

Education

Bachelor's degree in Design, Architecture, Project Management, Business Administration, or related field

Equivalent Experience

Tools

Microsoft Project

Hive

AutoCad

Microsoft Office

Outlook

Job description

Position

PROJECT COORDINATOR

Supervisor

Operations Manager

Hours

Full-Time, 40 hours per week

FLSA Status

Salaried Exempt

Salary

$55,000 - $72,000 depending upon experience

Position Summary

We are seeking a highly organized and motivated Project Coordinator whose primary role is to provide excellent customer service to our clients. This position is responsible for planning, executing, and finalizing projects according to strict deadlines and within budget. This role involves coordinating the efforts of both internal departments as well as third-party contractors or consultants to deliver projects according to plan. This individual will also define the project's objectives and oversee quality control throughout its life cycle.

Key Responsibilities

Budget Coordination: ensuring cost-effective solutions while maintaining quality standardsManage project resources from project inception to close.

Coordination: Coordinate with designers, engineers, and production teams to ensure alignment on project goals and deliverables.

Project Planning: Develop comprehensive project plans, including scope, objectives, timelines, milestones, and resource allocation to ensure successful completion. Prepare and deliver project reports, proposals, required documentation, and presentations.

All Project Scheduling from project inception to completion.

Project Liaison: Serve as the primary point of contact for entire project and all stakeholders (clients, sales, design, procurement, production, shipping/receiving, purchasing, risk management)Manage all communications and expectations throughout the project lifecycle. Conduct site visits during the project.

Risk Management: Identify potential project risks and develop mitigation strategies to ensure project continuity.

Quality Control: Ensure that all deliverables meet the company's quality standards and client expectations through regular reviews and inspections. Document project progress, troubleshoot issues, lead quality assurance and confirm schedules are met.

Timeline Management: Track project progress, adjusting timelines and resources as necessary to meet deadlines and scheduling requirements.

Qualifications

Bachelor's degree in Design, Architecture, Project Management, Business Administration, or a related field, OR Equivalent Experience

4-6 years of proven project coordination experience.

Design firm or furniture manufacturing environment experience preferred.

Strong knowledge of project management methodologies and tools.

Proficient in project management software (e.g., Microsoft Project, Hive, AutoCad) is preferred.

Proficient knowledge in Microsoft office suite and outlook.

Excellent organizational, multitasking, and time-management skills.

Strong communication and interpersonal skills (both written and verbal) to interact with a diverse range of stakeholders.

Ability to interpret design specifications, technical drawings and construction documents.

Familiarity with sustainable design practices and materials is a plus.

You must be able to thrive in our fast-paced environment. Ability to prioritize, be self-sufficient and have a proactive work ethic as well as multi-tasking skills a must.

What's in it For You!

A fun and energetic environment!

Beautiful office setting that was designed by our own interior designers. Our team loves working in our building!

A company with Core Values: Teamwork, Respectful, Reliable, Responsive and Can-Do Attitude.

Benefits

• Competitive Pay, Medical, Dental, Vision, 401K, Life & AD&D Insurance (company provided and supplemental), PTO, and Paid Holidays.