Project Coordinator

Rieke Interiors; Elgin (IL); On-site; USD 55,000 - 72,000; Full time

Benefits offered by this job

Competitive pay

Medical insurance

Dental insurance

Vision insurance

401K

Life & AD&D Insurance

PTO

Paid holidays

Job summary

Rieke Interiors in Elgin, IL is seeking a Project Coordinator who is highly organized and motivated to provide excellent customer service to our clients. This role plans, executes, and finalizes projects within deadlines and budget, coordinating internal teams and third-party contractors.

You will define project objectives, oversee quality control, manage resources, and communicate with stakeholders from sales, design, procurement, and production.

Qualifications

• Bachelor's degree in Design, Architecture, Project Management, Business Administration, or related field, or equivalent experience.
• 4–6 years of proven project coordination experience.
• Experience in design firm or furniture manufacturing environment preferred.
• Strong knowledge of project management methodologies and tools.
• Proficient in Microsoft Project, Hive, AutoCAD; MS Office and Outlook proficiency.
• Excellent organizational, multitasking, and time-management skills.
• Strong written and verbal communication with diverse stakeholders.
• Ability to interpret design specifications, technical drawings and construction documents.

Responsibilities

• Coordinate budgets to balance cost and quality.
• Manage project resources from inception to close.
• Coordinate with designers, engineers, and production teams on goals and deliverables.
• Develop comprehensive project plans with scope, timelines, milestones, and resources.
• Schedule all project phases from inception to completion.
• Serve as primary liaison for clients, sales, design, procurement, production, shipping, risk management.
• Conduct site visits and manage communications and expectations.
• Identify risks and develop mitigation strategies.
• Ensure deliverables meet quality standards and client expectations; document progress.
• Track timelines and adjust schedules/resources to meet deadlines.

Skills

Project coordination

Communication

Time management

Multitasking

Interpersonal skills

Education

Bachelor's degree or equivalent in Design, Architecture, PM, Business Admin, or related field

Tools

Microsoft Project

Hive

AutoCAD

Microsoft Office

Job description

Position: PROJECT COORDINATOR

Supervisor: Operations Manager

Hours: Full-Time, 40 hours per week

FLSA Status: Salaried Exempt

Salary: $55,000 - $72,000 depending upon experience

POSITION SUMMARY:

We are seeking a highly organized and motivated Project Coordinator whose primary role is to provide excellent customer service to our clients. This position is responsible for planning, executing, and finalizing projects according to strict deadlines and within budget. This role involves coordinating the efforts of both internal departments as well as third-party contractors or consultants to deliver projects according to plan. This individual will also define the project's objectives and oversee quality control throughout its life cycle.

Key Responsibilities

• Budget Coordination: ensuring cost-effective solutions while maintaining quality standards
• Manage project resources from project inception to close.
• Coordination: Coordinate with designers, engineers, and production teams to ensure alignment on project goals and deliverables.
• Project Planning: Develop comprehensive project plans, including scope, objectives, timelines, milestones, and resource allocation to ensure successful completion. Prepare and deliver project reports, proposals, required documentation, and presentations.
• All Project Scheduling from project inception to completion.
• Project Liaison: Serve as the primary point of contact for entire project and all stakeholders (clients, sales, design, procurement, production, shipping/receiving, purchasing, risk management)
• Manage all communications and expectations throughout the project lifecycle. Conduct site visits during the project
• Risk Management: Identify potential project risks and develop mitigation strategies to ensure project continuity.
• Quality Control: Ensure that all deliverables meet the company's quality standards and client expectations through regular reviews and inspections. Document project progress, troubleshoot issues, lead quality assurance and confirm schedules are met
• Timeline Management: Track project progress, adjusting timelines and resources as necessary to meet deadlines and scheduling requirements.

Qualifications

• Bachelor's degree in Design, Architecture, Project Management, Business Administration, or a related field, OR Equivalent Experience
• 4-6 years of proven project coordination experience.
• Design firm or furniture manufacturing environment experience preferred.
• Strong knowledge of project management methodologies and tools.
• Proficient in project management software (e.g., Microsoft Project, Hive, AutoCad) is preferred
• Proficient knowledge in Microsoft office suite and outlook
• Excellent organizational, multitasking, and time-management skills.
• Strong communication and interpersonal skills (both written and verbal) to interact with a diverse range of stakeholders.
• Ability to interpret design specifications, technical drawings and construction documents.
• Familiarity with sustainable design practices and materials is a plus.
• You must be able to thrive in our fast-paced environment. Ability to prioritize, be self-sufficient and have a proactive work ethic as well as multi-tasking skills a must.

WHAT'S IN IT FOR YOU

• A fun and energetic environment!
• Beautiful office setting that was designed by our own interior designers. Our team loves working in our building!
• A company with Core Values: Teamwork, Respectful, Reliable, Responsive and Can-Do Attitude.
• Competitive Pay, Medical, Dental, Vision, 401K, Life & AD&D Insurance (company provided and supplemental), PTO, and Paid Holidays.

Salary: $55000 - $72000 per year