Event Coordinator

Alphabe Insight; Chicago (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading company in Chicago is seeking a passionate Event Coordinator to manage and execute various events. This role requires a detail-oriented individual capable of handling multiple projects while ensuring high standards of quality and customer satisfaction. Join a dynamic team and contribute to impactful events that align with the company's mission.

Qualifications

• Proven experience as an event coordinator or similar role.
• Ability to work under pressure and meet tight deadlines.

Responsibilities

• Plan and execute a variety of events, including conferences and workshops.
• Negotiate contracts with vendors and manage event budgets.
• Coordinate logistics such as catering and audiovisual needs.

Skills

Organizational Skills

Communication

Interpersonal Skills

Attention to Detail

Education

Bachelor's degree in event management

Bachelor's degree in hospitality

Bachelor's degree in marketing

Tools

Microsoft Office Suite

Event management software

Job description

Job Title: Event Coordinator

Location: Chicago, IL

Job Type: Full-time

Reports To: Events

Job Summary

We are seeking a highly organized and passionate Event Coordinator to join our dynamic team. The Event Coordinator will play a critical role in planning, executing, and managing a wide range of events that align with our company’s mission and objectives. This position requires a creative and detail-oriented individual who can handle multiple tasks and projects simultaneously while maintaining the highest standards of quality and customer satisfaction.

Key Responsibilities

1. Plan and execute a variety of events, including conferences, workshops, and social gatherings
2. Negotiate contracts with vendors, venues, and suppliers to ensure the best rates and services
3. Manage event budgets, ensuring all expenses are tracked and within budgetary constraints
4. Coordinate logistics such as catering, audiovisual needs, transportation, and accommodations
5. Develop and maintain event timelines, ensuring all tasks are completed on schedule
6. Collaborate with marketing and communications teams to promote upcoming events

Qualifications & Skills

• Bachelor's degree in event management, hospitality, marketing, or a related field
• Proven experience as an event coordinator or similar role
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to work under pressure and meet tight deadlines
• Proficient in Microsoft Office Suite and event management software