Event Coordinator

Wilkerson Crane Rental, Inc.; Bonner Springs (KS); On-site; USD 21,000 - 34,000; Full time

Job summary

Wilkerson Crane Rental, Inc. seeks an Event Coordinator to plan and run a variety of events that showcase the company to customers and unite the team.

This role manages events from concept to recap, collaborating with marketing, sales, operations, safety and HR to ensure on-time, on-budget and on-brand delivery. You will drive timelines, staffing, registrations and onsite coordination for trade shows, open houses, safety days and internal gatherings, while coordinating with our field teams in a

Qualifications

• 2+ years of experience planning or coordinating events, trade shows or meetings.
• High school diploma or equivalent.
• Valid driver's license and the ability to travel overnight.
• Proficiency with Microsoft 365 (Outlook, Excel, Teams, PowerPoint).
• May be required to work early mornings, evenings or weekends around event dates.
• Strong organizational skills; able to run several events at once without missing details
• Clear, friendly communication with customers, vendors and crews
• Calm problem-solving when plans change on the day of the event
• Budget tracking and basic negotiation
• Comfort working with field and operations teams in a construction setting

Responsibilities

• Develop and manage new and existing events, from small customer lunches to multi-day industry trade shows
• Build timelines, run-of-show documents and checklists, and keep stakeholders updated on progress
• Coordinate on-site setup, staffing, registration and teardown; serve as the day-of point of contact
• Arrange display equipment and branded materials, including coordinating with operations when cranes or equipment are shown on site
• Manage booth registration, design, shipping, setup and lead capture for industry shows
• Partner with sales to set goals, invite target customers and follow up on leads after each event
• Organize customer appreciation events, open houses and job site or yard tours
• Plan and coordinate company meetings, training days, awards and employee celebrations
• Work with the safety team so every event meets site safety, PPE and insurance requirements
• Source, negotiate with and manage venues, caterers, audio visual, printers, rental and promotional vendors
• Maintain inventory of booth materials, signage and promotional items
• Measure results for each event (attendance, leads, cost per lead, feedback) and share a short recap
• Maintain the annual event calendar
• Assist with the design of Company SWAG. Order and maintain inventory of Company SWAG.
• Assist with the purchase of gifts and gift cards for employee events.
• Help create event invitations, email and social posts with the marketing team
• Other duties as assigned

Skills

Event coordination

Microsoft 365

Travel readiness

Communication

Education

High school diploma or equivalent

Bachelor's degree in hospitality, marketing, communications or related field

Tools

Event registration software

Job description

Position: Event Coordinator

Employment Status: Full-Time, Hourly - Non-Exempt

Reports to: Chief Strategy Officer (CSO)

Location: Bonner Springs, KS 66012

The Event Coordinator plans and runs the events that puts the Company in front of customers and brings the team together: trade shows, customer appreciation events, safety days, open houses, and internal meetings and celebrations.

This person owns each event from concept to final recap. They work closely with marketing, sales, operations, safety and HR, and keep every event on time, on budget and on brand.

RESPONSIBILITIES AND DUTIES:

• Develop and manage new and existing events, from small customer lunches to multi-day industry trade shows

• Build timelines, run-of-show documents and checklists, and keep stakeholders updated on progress
• Coordinate on-site setup, staffing, registration and teardown; serve as the day-of point of contact
• Arrange display equipment and branded materials, including coordinating with operations when cranes or equipment are shown on site
• Manage booth registration, design, shipping, setup and lead capture for industry shows
• Partner with sales to set goals, invite target customers and follow up on leads after each event

• Organize customer appreciation events, open houses and job site or yard tours

• Plan and coordinate company meetings, training days, awards and employee celebrations
• Work with the safety team so every event meets site safety, PPE and insurance requirements

• Source, negotiate with and manage venues, caterers, audio visual, printers, rental and promotional vendors
• Maintain inventory of booth materials, signage and promotional items

• Measure results for each event (attendance, leads, cost per lead, feedback) and share a short recap
• Maintain the annual event calendar
• Assist with the design of Company SWAG. Order and maintain inventory of Company SWAG.
• Assist with the purchase of gifts and gift cards for employee events.
• Help create event invitations, email and social posts with the marketing team
• Other duties as assigned

QUALIFICATIONS AND SKILLS:

• 2+ years of experience planning or coordinating events, trade shows or meetings
• High school diploma or equivalent
• Valid driver's license and the ability to travel overnight
• Proficiency with Microsoft 365 (Outlook, Excel, Teams, PowerPoint)

• May be required to work early mornings, evenings or weekends around event dates.
• Strong organizational skills; able to run several events at once without missing details
• Clear, friendly communication with customers, vendors and crews
• Calm problem-solving when plans change on the day of the event
• Budget tracking and basic negotiation
• Comfort working with field and operations teams in a construction setting

PREFERRED QUALIFICATIONS

• Bachelor's degree in hospitality, marketing, communications or a related field
• Experience with construction or equipment-rental events
• Experience with event registration

PHYSICAL DEMANDS:

• While performing the duties of this job, the employee is required to sit, stand, walk, stoop or crouch.
• Able to lift up to 25 lbs.
• Work environment is a well-lit, air conditioned/heated office environment.
• Physical demands include sitting for extended periods.

GENERAL DUTIES and EXPECTATIONS:

• Adhere to Company Code of Conduct/Ethics and Core Values.
• Follow direction from management and manage tasks prescribed.
• Multi-task, prioritize and manage time effectively.
• Punctual and dependable.
• Ensure security of information in all matters pertaining to company, client, and customer information.
• Contribute to the professional culture within the office and company overall.
  • Provide leadership qualities regarding safety and company policies.
  • Occasional travel may be required.

To learn more about Wilkerson Crane Rental, Inc., please visit:

Website: WilkersonCraneRental.com

• • Facebook: facebook.com/wilkersoncranerental/
  • LinkedIn: https://www.linkedin.com/company/wilkersoncranerental/